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About the Role

Isaac Heating & Air Conditioning is seeking a reliable General Construction Administrator for their Rochester, NY location. This position supports construction estimating, project management, field personnel, and clients through various administrative tasks for all Isaac locations and the commercial department.

Responsibilities

Coordinate with office and field staff to ensure compliance with company policies and procedures.
Work with Project Managers to assist with specific reporting and paperwork.
Create and maintain project files within Service Titan.
Facilitate the entering of all labor, equipment, materials, subcontractors, and other job expenses in Service Titan.
Facilitate the commercial warranty process in Service Titan after direction from management.
Work with management on completing required documents for AIA submittits, such as lien waivers, supplier affidavits, and any other required documents.
Generate invoices for AIA billings in Service Titan after payment documents are approved.
Work with Project Managers to facilitate the preparation of submittals and closeout documentation.
Catalog all model and serial numbers for all equipment upon completion of projects.
Assist with accurate data entry to achieve accurate KPIs.
Log in to the purchasing queue daily and issue POs to field staff.
Assist commercial install department by generating and assigning leads, and processing small projects as needed for all Isaac locations.
Perform other responsibilities/duties as assigned by management.

Requirements

High School diploma or equivalent required.
Associate degree in a related field; and/or 3 years of equivalent relatable experience required.
Experience working in HVAC and/or Construction industries preferred.
Proficiency with Microsoft Office required.
Understanding of HVAC and Plumbing industry preferred.
Experience/familiarity with Service Titan strongly preferred.

Skills

Microsoft Office

Location

Rochester, NY

Work Type

Full-time

Experience Level

3 years of equivalent relatable experience

Education Level

High School diploma or equivalent
Associate degree

Salary/Compensations

$65,000-70,000 annually

Benefits

Comprehensive Medical, Dental, and Vision Insurance
401k Retirement Plan with Company Match
Paid Vacation and Sick Time
Paid Holidays
Opportunities for Growth and Advancement

About the Company

For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York.
Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year.
Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life.
Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company.

Equal Opportunity

Isaac Heating & Air Conditioning (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace.
All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.