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About the Role

Build the compliance systems behind a growing organization. Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states, providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs. As we grow, we need strong systems to ensure that regulatory requirements are understood, tracked, and consistently followed across the organization. We're looking for a Regulatory Compliance Manager who is highly organized, detail-oriented, persistent, and comfortable turning complex requirements into practical systems and processes. You do not need childcare experience to succeed in this role. We're looking for someone who knows how to manage compliance, documentation, audits, deadlines, and processes. You'll learn the childcare-specific regulations as part of the role. This is an opportunity for someone from compliance, healthcare, education, licensing, quality assurance, HR compliance, credentialing, operations, or another regulated environment to take on a broad and highly visible role.

Responsibilities

Build and maintain systems that give Healthy Kids a clear picture of its regulatory compliance.
Ensure that every child enrolled in a Healthy Kids program has the required medical and health documentation on file and up to date.
Create a system to track which children are compliant, which records are missing or expiring, and what needs to happen next.
Maintain a state-by-state matrix of regulatory and medical-documentation requirements.
Track physical examinations, immunizations, health forms, medication authorizations, allergy information, and other required documentation.
Establish processes for identifying missing, incomplete, or expired documentation.
Develop reminders and follow-up procedures for expiring or missing records.
Work with Registration and Operations to incorporate compliance requirements into enrollment processes.
Provide leaders with clear reports showing compliance status and outstanding issues.
Conduct regular audits of records and processes.
Track compliance metrics and report significant issues to senior leadership.
Identify opportunities to automate repetitive compliance activities.
Establish processes that prevent compliance problems rather than simply identifying them after the fact.
Research and monitor changes in applicable regulations.
Translate regulations into clear, practical procedures.
Communicate regulatory changes to the appropriate teams.
Help new programs understand applicable requirements before opening.
Maintain documentation demonstrating compliance.
Work with regulatory agencies when necessary.
Help ensure that programs stay on top of regulatory obligations, including licenses, permits, renewals, inspections, regulatory deadlines, licensing deficiencies, corrective action plans, required documentation, and recurring compliance issues.
Track licensing and program compliance items through completion and help identify systemic issues that require a process change.
Work closely with HR and Onboarding to help ensure employees meet applicable requirements before working with children.
Track background checks and fingerprints, required employee documentation, state-required training, CPR/First Aid certifications, mandated reporter requirements, state-specific personnel requirements, and other required qualifications and certifications.
Establish clear requirements and reliable tracking systems for HR and Operations to see what is complete, what is missing, and what needs attention.
Develop practical tools that make compliance easier to manage, such as audit checklists, compliance dashboards, tracking databases, reports, standard operating procedures, corrective-action trackers, compliance guides, and automated reminders.
Identify gaps, track corrective actions, and report significant issues to leadership.
Identify opportunities to eliminate unnecessary manual work, improve data accuracy, automate reminders, create centralized tracking, improve reporting, standardize processes, make compliance information easier to access, and give leadership better visibility into regulatory risk.
Work with Finance/Business Transformation and other teams on automation and process-improvement opportunities.

Requirements

Highly organized, detail-oriented, persistent, and comfortable turning complex requirements into practical systems and processes.
Knows how to manage compliance, documentation, audits, deadlines, and processes.
Organization: Can manage a large number of requirements, records, deadlines, and follow-ups without losing track of details.
Compliance mindset: Comfortable interpreting requirements, documenting them, identifying gaps, and following through until issues are resolved.
Systems thinking: Looks for the underlying process that caused the problem and finds a better way to manage it.
Research skills: Can find and understand regulatory requirements and determine what they mean operationally.
Follow-through: Does not let missing information or unresolved issues disappear.
Technology and data: Comfortable with spreadsheets, databases, reporting tools, dashboards, and learning new systems.
Communication: Can take complicated requirements and explain them clearly to people who aren't compliance professionals.
Collaboration: Can work effectively with Operations, Registration, HR, Payroll, Finance/Business Transformation, and senior leadership.

Skills

Regulatory compliance
Healthcare or medical-record compliance
Licensing or credentialing
Quality assurance
Auditing
Risk management
HR or employee compliance
Education administration
Operations
Document control
Regulatory research
Systems thinking
Automation
Process improvement

Location

Fishkill, NY

Work Type

In Person
Full-Time

Experience Level

Not specified

Education Level

Not specified

Salary/Compensations

$55,000–$65,000 annually

Benefits

Employer-Paid Childcare for children enrolled in our program on the days and during the hours you are working for us
Comprehensive Medical, Vision, and Dental Insurance.
AFLAC Supplemental Plans.
401(k) for eligible employees.
Paid Holidays, PTO, and Sick Leave.
On-demand pay – access earned wages before your scheduled payday for added financial flexibility
Career Development and Growth Opportunities.

About the Company

Healthy Kids Extended Day Programs is a rapidly growing childcare organization operating across approximately 15 states, providing before- and after-school programs, summer programs, Early Learning Centers, and Universal Pre-Kindergarten programs.
As a Certified Benefit Corporation, we believe we have a responsibility to the children, families, schools, and communities we serve.
In childcare, compliance isn't just paperwork. The systems behind compliance help our teams provide safe, high-quality programs to children and families.

Equal Opportunity

Healthy Kids Programs is an equal opportunity employer. We are committed to fostering diversity, equity, and inclusion and prohibit discrimination based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic. Hiring decisions are based solely on qualifications, merit, and business needs.