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About the Role
UCP Long Island is a not-for-profit agency dedicated to advancing the independence, productivity, and full citizenship of individuals with cerebral palsy and other disabilities. We are seeking an Accounts Payable Clerk responsible for managing agency payments to vendors, suppliers, and creditors. This role involves tracking outstanding payments, controlling expenses, processing invoices, and ensuring accurate and timely coding and entry into accounting software. The position requires daily interaction with agency staff and external vendors.
Responsibilities
- Open accounts payable mail and separate bills to be paid.
- Sort all interoffice mail.
- Coordinate with purchasing to match invoices with corresponding purchase orders for verification.
- Prepare voucher packages for items with and without purchase orders.
- Ensure all required documentation is received and reviewed, including vendor invoice, signed packing list, original purchase order, original purchase requisition, and price verification.
- Obtain all necessary authorizations prior to payment.
- Code all transactions according to the General Ledger account number for distribution.
- Process checks from the Great Plains system.
- Prepare positive pay report.
- Mail or distribute checks as indicated on the original check request or purchase requisition.
- File voucher packages alphabetically in accounts payable paid invoices files.
- Follow up with respective agency staff until receipts are obtained.
- Handle vendor calls and problems.
- Prepare journal entries for reclassifications, accruals, and miscellaneous adjustments.
- Review accounts payable aging report for unapplied payments and adjustments.
- Research discrepancies.
- Update and maintain vendor maintenance in Great Plains.
- Assign vendors as 1099 when applicable.
- Obtain W-9 information from vendors.
Requirements
- High School Diploma required.
- Experience in Not-For-Profit industry preferred.
Skills
- Accounts Payable
- Invoice Processing
- General Ledger Coding
- Great Plains System
- Vendor Maintenance
- 1099 Assignment
- W-9 Information Collection
Location
- UCP Main Office - Hauppauge, NY
Work Type
- Full-time
Experience Level
- Minimum of two (2) years related accounting experience
Education Level
- Associates Degree in Accounting or related field
- High School Diploma
Salary/Compensations
- $23.80 - $24.51 Hourly
Benefits
- Major medical and dental insurance
- Generous paid time off
- Defined contribution pension plan
- Optional 403b plans
- Tuition reimbursement
- Additional voluntary insurance plans
- Whole life plans
About the Company
- UCP Long Island is a not-for-profit agency with a 75-year history of creating opportunities and fulfilling dreams for individuals with cerebral palsy and other disabilities.
- Our mission is to advance the independence, productivity, and full citizenship of persons with cerebral palsy and other disabilities.
- We are committed to our goal of Creating Life Without Limits for People With Disabilities!
Equal Opportunity
- UCP is an equal opportunity employer.