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About the Role
Herbert Smith Freehills Kramer is a world-leading global law firm committed to helping clients achieve their goals through exceptional client service and the pursuit of excellence. As a fully integrated transatlantic and transpacific firm, we excel at tackling complexity and navigating change in demanding litigation, regulatory work, and complex transactions, particularly in energy, infrastructure, and resources sectors. We support the growth of our people to help deliver on our ambition.
Responsibilities
- Provide support to Practice Area fee earning colleagues.
- Deliver high quality, accurate work while managing competing priorities.
- Meet deadlines and negotiate alternate timeframes, utilizing in-house services.
- Implement effective telephone call management and communication practices.
- Print, photocopy, and scan relevant documents, including preparing court/counsel bundles.
- File relevant documents in electronic or hard copy.
- Assist with fee earner expense claims, cheque requisitions, and banking administration.
- Manage own email, including timely response and filing.
- Manage the entry of timesheets for fee earners promptly.
- Assist with the billing administration process, including pre-bills, editing, and submission.
- Assist with Intapp client/matter changes.
- Support the team with WIP, billing, and debtor's day's targets by generating client matter reports.
- Assist with new business intake administration, including conflict checks and file opening.
- Assist with administrative support for fee earner resourcing across Practice Areas.
- Assist with quick turnaround document work.
- Assist with the organization of event/meeting logistics.
- Assist with point to point travel bookings.
- Assist with updating client information and relevant databases.
- Prepare files for archiving and manage file return/retrieval.
- Provide ad hoc support to Practice Areas, including mail, telephones, couriers, and general administrative duties.
- Treat key relationships as 'internal clients' and demonstrate diligence and professionalism.
- Take a keen interest in Practice Areas and key matters to prioritize queries.
- Adhere to firm, office, and practice group policies and procedures.
- Maintain inquisitive, collaborative, and vigilant work habits.
- Demonstrate enthusiasm and proactivity in the workplace.
- Take responsibility for own learning and undertake recommended training.
Requirements
- At least 6 months of experience in an administrative role.
- Typing speed minimum of 45 wpm with 98% accuracy.
- Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
- Excellent written and verbal communication skills.
- Demonstrated ability to build effective and trusting relationships with people internally and external to the firm.
- Candidates must take full ownership and responsibility for any absences from the office.
Skills
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Communication skills
- Relationship building
Location
- London
Work Type
- Full time
- Permanent Contract
Experience Level
- Entry Level
About the Company
- Herbert Smith Freehills Kramer is a world-leading global law firm.
- We are committed to helping clients achieve their goals.
- Exceptional client service and the pursuit of excellence are at our core.
- We invest in and care about our client relationships.
- We enjoy breaking new ground, as we have for over 170 years.
- We are a fully integrated transatlantic and transpacific firm.
- Our footprint is extensive and committed across the world’s largest markets, key financial centres and major growth hubs.
- We excel at tackling complexity and navigating change.
- We work alongside clients on demanding litigation, exacting regulatory work and complex public and private market transactions.
- We are recognised as leading in these areas.
- We are immersed in the sectors and challenges that impact clients.
- We are recognised as standing apart in energy, infrastructure and resources.
- We’re focused on areas of growth that affect every business across the world.
- All of this is achieved by supporting the growth of our people.
- Herbert Smith Freehills Kramer: Your goals. Our ambition.
Equal Opportunity
- We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives.
- We see this as essential to our success, including our ability to innovate and achieve sustained high performance.
- This is a key part of our Values—Human, Bold, and Outstanding.