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About the Role
The Marketing Operations Coordinator is responsible for keeping the Marketing and Sample Departments organized, accurate, and on schedule, providing essential operational support for efficient day-to-day work.
Responsibilities
- Manage sample and display transfers, including paperwork, system updates, labeling, shipping, and final verification.
- Monitor inventory and coordinate replenishment, counts, packaging, staging, and discrepancy resolution.
- Track projects, deadlines, approvals, and follow-ups.
- Coordinate promotional materials, branch shipments, swag, vendors, and event logistics.
- Maintain organized files, procedures, purchase records, receipts, and invoice documentation.
- Provide administrative and operational support to the Marketing and Sample Departments.
- Use AI platforms like ChatGPT and Claude to organize information, draft communications, create procedures, summarize information, and improve workflows.
- Identify opportunities to simplify or automate repetitive processes and verify AI-generated work for accuracy.
- Lift up to 20 lbs. and assist with packaging, inventory, and shipments.
Requirements
- Exceptional organization and meticulous attention to detail.
- Demonstrated experience using ChatGPT and Claude in a professional setting.
- Strong follow-through and ability to manage multiple priorities.
- Proficient with Outlook, Teams, Word, and Excel; comfortable learning new systems.
- Clear communicator with sound judgment and willingness to ask questions.
- Ability to work independently and adapt to changing priorities.
- Ability to pass required background screening and drug testing.
Skills
- ChatGPT
- Claude
- Outlook
- Teams
- Word
- Excel
Location
- On-site
Work Type
- Full-time
Experience Level
- 2+ years of experience in operations, project coordination, administrative support, inventory, fulfillment, or marketing support (preferred)
Equal Opportunity
- By submitting this application, I certify that all information on this application is true and correct to the best of my knowledge. I understand that, should this application contain any false or misleading information, my application may be rejected or, if I have already been hired, my employment with the Company may be terminated, regardless of when the false or misleading information is discovered.