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About the Role

The Senior Grants & Finance Manager oversees the administration of grants and sponsored research, serving as a key resource for Principal Investigators (PIs) and scientific staff. This role manages a diverse portfolio of funding sources and advises PIs on spending plans to maximize restricted fund usage. The incumbent acts as an expert on complex sponsored fiscal policies and procedures, liaises with departmental counterparts at home institutions, and is responsible for PI-related deliverables. This position includes direct supervision of the Pre- and Post-Award Specialist and participation in ERP implementation.

Responsibilities

Prepare and submit grant and contract proposals according to sponsor guidelines on behalf of NYGC as the Signing Official.
Review Funding Opportunity (FOA) guidelines thoroughly and communicate key details with PIs and research staff.
Develop proposal budgets and compile necessary documents for prime and subawards following sponsor and institutional requirements.
Maintain updated records of current and pending awards, biosketches, and other support documents for PIs.
Review and submit Just-in-Time documents per sponsor requirements.
Coordinate new award account setup and modifications, ensure database records are up to date.
Review and communicate the award terms and conditions, including effort commitment, deliverable requirements, and scientific overlap.
Review and submit prior approval requests to sponsors as needed.
Review and submit timely non-competing progress reports in accordance with sponsor terms.
Manage subaward agreements for Principal Investigators (PIs).
Oversee subrecipient monitoring and support PIs in effectively communicating with prime and/or subaward organizations, collaborators, and other stakeholders regarding the execution and management of subawards.
Maintain accurate budget vs. actual reports for all funding sources available to PIs.
Monitor and review expenditures; review and update financials and projections in portfolio workbooks monthly; and provide monthly reporting and continuous PI communication.
Collaborate with PIs on budget forecasting and spending projections.
Monitor subaward progress and invoicing to subrecipients where NYGC is the prime recipient institution.
Review purchase orders, Concur reimbursement requests, and invoices for compliance with grant/funding terms, and NYGC’s internal expense policies.
Closely monitor effort reporting, including facilitating PI sign-off for effort reporting cards for grant-funded personnel.
Perform annual, quarterly, and closeout programmatic and financial reporting for the funding sponsor, as required.
Track, manage, and report on specific funding sources, including sequencing-related contracts.
Develop and maintain financial master workbooks for each faculty and funding source.
Implement and maintain an effort reporting process and quarterly PI expense validations.
Stay updated on compliance requirements associated with federal, state, and private funding.
Directly supervise the Pre- and Post-Award Specialist, providing guidance, training, and support.
Review proposals, deliverables and requests to sponsors.
Lead the orientation of new staff by providing training on internal and external systems and processes.
Manage the onboarding of new staff by creating institutional accounts on internal and external systems.
Be actively involved in ERP Implementation (e.g., Cayuse) as a subject matter expert to review, test, and improve processes.

Requirements

A bachelor’s degree in a business-related field (e.g., accounting, finance, economics) is required.
Seven or more years of related pre- and post-award or budgeting financial experience required.
3+ years of recent experience with financial administration of NIH grants.
Proficiency with general and non-profit accounting principles.
Experience with internal and external audits.
Strong understanding of research compliance issues, federal agency practices, regulations, and policies, including the Uniform Guidance.
Demonstrated ability to collaborate effectively with PIs, research staff, and funding agencies.
Demonstrated experience working effectively, collaboratively, and diplomatically with PIs and senior administrators required.
Excellent written and verbal communication skills with meticulous attention to detail.
Strong problem-solving and analytical skills.
Demonstrated proficiency in Excel and web-based tools.
Excellent time management and organizational skills.

Skills

Technical and Professional Skills
Collaborative & Communicative
Adaptable & Innovative
Excel
Web-based tools

Location

Lower Manhattan

Work Type

flexible schedules
telework options

Experience Level

Senior-level
Seven or more years of related pre- and post-award or budgeting financial experience
3+ years of recent experience with financial administration of NIH grants
Supervisory experience preferred

Education Level

Bachelor’s degree in a business-related field
Advanced degree preferred
Research Administrator (CRA) certification preferred

Salary/Compensations

$124,000-$139,000 per year

Benefits

Medical/Dental/Vision for employees & dependent(s)
Vacation, Holidays, Sick, and Other Leave, including a paid winter break
401(k) match
Life Insurance
Flexible Spending Accounts
employee Tuition Reimbursement
flexible schedules
telework options for some positions
Employee Assistance Program

About the Company

The New York Genome Center (NYGC) is an independent, nonprofit, academic research organization dedicated to advancing genomic research.
NYGC scientists and staff are furthering new approaches to diagnosing and treating neurological diseases and cancer through their unique capabilities in whole genome sequencing, RNA sequencing, state-of-the art analytics, and the development of genomic tools.
NYGC concentrates specifically on disease-based research in the following areas: neuropsychiatric disease (autism, schizophrenia, bipolar); neurodegenerative disease (ALS, Alzheimer’s, Parkinson’s, Huntington’s), and cancer.
Located in Lower Manhattan, the New York Genome Center was founded by and remains closely affiliated with the leading academic medical centers and research universities in the New York region, engaging in research projects with and for these institutions.
Essential to our collaborative work is an outstanding faculty, whose members typically hold a joint appointment at NYGC and a partner university.
They support our scientific mission by conducting independent research in areas of mutual interest to us and the wider scientific community.

Equal Opportunity

We are committed to fostering a workplace environment that is welcoming and fair to all, ensuring that every employee has the opportunity to thrive.
We believe that bringing together individuals with diverse backgrounds, experiences, and perspectives leads to greater collaboration, innovation, and discovery.
Valuing and supporting each employee in reaching their full potential strengthens our organization and enhances our collective success.
We recognize that creating an environment where all employees feel valued and included requires sustained effort and dedication from the entire organization.
The New York Genome Center is a VEVRAA Federal Contractor.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, creed, color, gender, religion, national origin, sexual orientation, age, disability, genetic predisposition or carrier status, protected veteran or military status, domestic violence victim status, partnership status, caregiver status, alienage or citizenship status, marital status, or any other characteristic protected by applicable law.
NYGC takes affirmative action in support of its policy to hire and advance in employment individuals who are protected veterans and individuals with disabilities.