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About the Role

We are looking for a Project Manager with agency experience to join our growing healthcare team in Toronto or Montreal and support a leading biopharmaceutical client. This role is for a delivery owner who can translate approved scope into a clear plan, guide cross-functional teams through the project lifecycle, maintain strong financial and operational control, and communicate the right information at the right time.

Responsibilities

Manage assigned projects from initiation through close, maintaining an accurate view of deliverables, owners, milestones, dependencies and approval requirements.
Build and maintain integrated timelines and project budgets; monitor progress, burn and cost-to-complete; identify out-of-scope activity and support timely change control.
Identify and monitor risks, assumptions, issues and dependencies; recommend practical mitigation options; escalate early when decisions or support are required.
Lead project-level resource and priority discussions, support smooth hand-offs, and keep cross-functional contributors aligned to the plan and expected outcomes.
Ensure required quality-control steps are planned and completed, route materials through the appropriate review platforms, and confirm comments and queries are resolved before work advances.
Provide concise, timely and audience-appropriate updates that distinguish critical signal from routine activity and clearly communicate decisions, risks, next steps and owners.
Maintain accurate project data and documentation across agency systems, apply standard ways of working, and identify repeatable efficiencies without compromising quality or compliance.
Participate in retrospectives, apply lessons learned, adopt new tools and ways of working, and share practical improvements with the broader team.
Clarify project goals, deliverables, assumptions, constraints, roles and approval requirements with the project team.
Create and maintain realistic project plans and timelines using a cross-functional, collaborative approach.
Manage day-to-day workflow, priorities, dependencies and hand-offs across concurrent assignments.
Lead project meetings that result in clear decisions, owners and next steps; distribute concise recaps when required.
Keep project documentation, status reporting and core systems current and accurate.
Develop budgets and estimates assigned projects, with appropriate review and support.
Monitor scope and cost-to-complete; connect work effort and resourcing decisions to budget impact.
Maintain organised records of estimates, revisions, purchase orders and change orders.
Identify scope ambiguity or out-of-scope requests early and partner with Client Service and leadership on next steps.
Participate in regular financial hygiene, reconciliation and billing-readiness activities.
Maintain visibility to project risks and impacts across quality, budget and timing, with practical mitigation actions and owners.
Ensure deliverables follow required quality-control, medical, legal and regulatory review processes.
Manage document routing in approved platforms and confirm feedback is clear, complete and appropriately resolved.
Apply working knowledge of pharmaceutical approval requirements, including MLR, FDA or ASC/PAAB processes as applicable.
Protect confidential information and follow agency, client and regulatory standards.
Build productive relationships across Client Service, Creative, Copy, Medical, Regulatory, Production, Finance, Resource Management and external partners.
Manage internal and client expectations through clear, timely and actionable communication.
Adapt communication style and detail to the audience, selecting the right channel and escalation path.
Bring forward issues with proposed solutions, not just status updates.
Contribute to an inclusive, collaborative environment and support onboarding or informal coaching of junior team members when needed.

Requirements

Approximately 2-4 years of project-management experience in an advertising, marketing, communications, production or similar agency environment.
Demonstrated experience independently managing low- to mid-complexity projects through an end-to-end workflow.
Experience with digital and/or traditional advertising deliverables.
Pharmaceutical or healthcare agency experience is strongly preferred.
Working understanding of project planning, resource coordination, financial tracking, risk management, change control and quality assurance.
Strong written and verbal communication skills, with the ability to make complex information clear and actionable.
High attention to detail, sound judgement, adaptability and the ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft 365 tools.
Experience with Smartsheet, Adobe Workfront, Workfront Proof, Jira, Confluence or comparable project-management and workflow platforms is an asset.
Post-secondary education in project management, marketing, advertising, communications, business or a related field is preferred, or an equivalent combination of education and relevant experience.

Skills

Project Management
Agency Experience
Healthcare/Pharmaceutical Industry
Digital and Traditional Deliverables
Scope Management
Schedule Management
Budget Management
Risk Management
Change Control
Quality Assurance
Communication Skills
Attention to Detail
Adaptability
Multitasking
Microsoft 365
Smartsheet
Adobe Workfront
Workfront Proof
Jira
Confluence

Location

Toronto
Montreal

Work Type

Full-time

Experience Level

2-4 years

Education Level

Post-secondary education in project management, marketing, advertising, communications, business or a related field, or equivalent combination of education and experience.

Salary/Compensations

CAD $75,000 - $85,000 per year

Benefits

AI tools used to support hiring process, ensuring human decision-making.

About the Company

Publicis is an omni-channel communications agency with over 600 employees across Canadian operations.
The office is the largest in its industry in Canada, boasting talent across various disciplines of marketing and advertising expertise.
Publicis carries a balanced split of Canadian, U.S. and Global clients.
Publicis supports a range of D&I actions through its Driving Change team and gives back to the community through the Out of the Cold Program.
The agency has a strong, active and familial culture with Pub United, the agency’s social club, hosting events.
Publicis Health Canada partners with healthcare and pharmaceutical clients to deliver meaningful, high-quality work across traditional and digital channels.
We are committed to creating an inclusive, collaborative, and respectful environment where team members can continue to learn, build their careers, and do their best work.

Equal Opportunity

Publicis Canada is committed to building a diverse workforce representative of our community.
We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.
If you require a specific accommodation please contact Human Resources.