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About the Role

The Grants & Finance Manager oversees the administration of grants and sponsored research for the New York Genome Center, managing a diverse portfolio of funding sources and serving as a key resource for Principal Investigators and scientific staff. This role is integral to advancing genomics-related research excellence by managing proposal submissions, award management, and financial oversight.

Responsibilities

Prepare and submit grant and contract proposals as the Signing Official.
Review Funding Opportunity guidelines and communicate key details to PIs and research staff.
Develop proposal budgets and compile necessary documents for prime and subawards.
Maintain updated records of current and pending awards, biosketches, and other support documents.
Review and submit Just-in-Time documents per sponsor requirements.
Coordinate new award account setup and modifications, ensuring database records are up to date.
Review and communicate award terms and conditions, including effort commitment, deliverable requirements, and scientific overlap.
Negotiate with sponsors in collaboration with the legal team as needed.
Manage budget reductions and re-budgeting processes.
Submit Prior approval requests to sponsors as needed.
Submit timely non-competing progress reports.
Manage subaward agreements and oversee subrecipient monitoring.
Maintain accurate budget vs. actual reports for all funding sources.
Monitor and review expenditures, update financials and projections, and provide monthly reporting.
Collaborate with PIs on budget forecasting and spending projections.
Monitor subaward progress and invoicing where NYGC is the prime recipient.
Review purchase orders, Concur reimbursement requests, and invoices for compliance.
Monitor effort reporting and facilitate PI sign-off.
Perform annual, quarterly, and closeout programmatic and financial reporting.
Track, manage, and report on specific funding sources, including sequencing-related contracts.
Develop and maintain financial master workbooks for each faculty and funding source.
Create and maintain Cost Transfer Justifications for audit purposes.
Implement and maintain an effort reporting process and quarterly PI expense validations.
Stay updated on compliance requirements associated with federal, state, and private funding.

Requirements

A bachelor’s degree in a business-related field (e.g., accounting, finance, economics) is required.
Seven or more years related pre and post-award or budgeting financial experience required.
3+ years of recent experience with financial administration of NIH grants.
Experience with NSF, US DOE, and US DOD preferred.
Proficiency with general and non-profit accounting principles.
Experience with internal and external audits.
Strong understanding of research compliance issues, federal agency practices, regulations, and policies, including the Uniform Guidance.
Demonstrated ability to collaborate effectively with PIs, research staff, and funding agencies.
Demonstrated experience working effectively, collaboratively, and diplomatically with PIs and senior administrators required.
Excellent written and verbal communication skills with meticulous attention to detail.
Strong problem-solving and analytical skills.
Demonstrated proficiency in Excel and web-based tools.
Excellent time management and organizational skills.

Skills

Financial administration of NIH grants
Financial administration of NSF grants
Financial administration of US DOE grants
Financial administration of US DOD grants
General accounting principles
Non-profit accounting principles
Internal audits
External audits
Research compliance
Federal agency practices
Federal agency regulations
Federal agency policies
Uniform Guidance
Collaboration
Communication
Problem-solving
Analytical skills
Excel proficiency
Web-based tools proficiency
Time management
Organizational skills

Location

Lower Manhattan

Work Type

Exempt
Flexible schedules
Telework options for some positions

Experience Level

Senior-level responsibilities
Seven or more years related pre and post-award or budgeting financial experience

Education Level

Bachelor’s degree in a business-related field
Advanced degree preferred
Certified Research Administrator (CRA) certification preferred

Salary/Compensations

$115,000 - $125,000 per year

Benefits

Medical/Dental/Vision for employees & dependent(s)
Vacation, Holidays, Sick, and Other Leave
Paid winter break
401(k) match
Life Insurance
Flexible Spending Accounts
Employee Tuition Reimbursement
Flexible schedules
Telework options for some positions
Employee Assistance Program

About the Company

The New York Genome Center (NYGC) is an independent, nonprofit, academic research organization dedicated to advancing genomic research.
NYGC scientists and staff are furthering new approaches to diagnosing and treating neurological diseases and cancer through their unique capabilities in whole genome sequencing, RNA sequencing, state-of-the-art analytics, and the development of genomic tools.
NYGC concentrates specifically on disease-based research in the following areas: neuropsychiatric disease (autism, schizophrenia, bipolar); neurodegenerative disease (ALS, Alzheimer’s, Parkinson’s, Huntington’s), and cancer.
Located in Lower Manhattan, the New York Genome Center was founded by and remains closely affiliated with the leading academic medical centers and research universities in the New York region, engaging in research projects with and for these institutions.
Essential to our collaborative work is an outstanding faculty, whose members typically hold a joint appointment at NYGC and a partner university. They support our scientific mission by conducting independent research in areas of mutual interest to us and the wider scientific community.

Equal Opportunity

We are committed to fostering a workplace environment that is welcoming and fair to all, ensuring that every employee has the opportunity to thrive.
We believe that bringing together individuals with diverse backgrounds, experiences, and perspectives leads to greater collaboration, innovation, and discovery.
Valuing and supporting each employee in reaching their full potential strengthens our organization and enhances our collective success.
We recognize that creating an environment where all employees feel valued and included requires sustained effort and dedication from the entire organization.
The New York Genome Center is a VEVRAA Federal Contractor.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, creed, color, gender, religion, national origin, sexual orientation, age, disability, genetic predisposition or carrier status, protected veteran or military status, domestic violence victim status, partnership status, caregiver status, alienage or citizenship status, marital status, or any other characteristic protected by applicable law.
NYGC takes affirmative action in support of its policy to hire and advance in employment individuals who are protected veterans and individuals with disabilities.