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About the Role
This role involves crucial support functions for organizational operations, leveraging English proficiency and coordination skills to handle a wide range of administrative tasks within a global environment. Opportunities for career advancement to full-time employment may exist based on performance and suitability.
Responsibilities
- Arranging and coordinating domestic and international business travel.
- Arranging access cards, meeting rooms, and desks for visitors from UBS overseas offices.
- Supporting the creation of documents and preparation of data for meetings and committees.
- Managing and coordinating internal and external meeting schedules.
- Assisting with expense reimbursement processes.
- Handling general administrative tasks such as mail sorting, office supply ordering, and meeting room setup.
- Managing all aspects of administrative risk.
- Processing various pre-approval procedures.
- Creating risk management reports.
- Supporting onboarding and offboarding processes.
- Managing personal information.
- Responding to inquiries from employees via phone and email in Japanese and English.
Requirements
- Professional qualifications such as Certified Public Accountant (CPA), Certified Public Accountant (USCPA), lawyer qualification, or securities sales representative qualification are considered for specific roles.
- Job duties will be determined based on qualifications, experience, and expertise.
Skills
- English
- Coordination skills
Location
- Global
Work Type
- Part-time
- Job-sharing
- Hybrid (office and home)
About the Company
- UBS is the world's largest and only truly global wealth manager.
- We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank.
- With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries.
Equal Opportunity
- UBS is an Equal Opportunity Employer.
- We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.