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About the Role
The Department of Design & Construction, Safety & Site Support (SSS) Division seeks a Division Administrative Officer (DAO). The DAO provides high-level administrative and operational support to Division leadership and staff, focusing on human resources, recruitment, workforce coordination, and administrative oversight.
Responsibilities
- Monitor recruitment activity and routinely update Senior Leadership.
- Maintain all related hiring communications with hiring and interview teams.
- Schedule interviews and manage the entire personnel onboarding process.
- Prepare personnel action requests for Division head approval and submission to HR.
- Update and maintain vacancy and personnel action requests log.
- Coordinate and assist with hiring pools and various recruitment initiatives and events.
- Liaise with Technology & Innovation, Operations and Facilities Management for staff placement and relocation.
- Oversee coordination of Division training and staff development needs.
- Provide high-level administrative support, including preparation and review of documents, correspondence, reports, and presentations.
- Support Division operations by monitoring administrative processes, identifying issues and opportunities for improvement, and ensuring compliance with applicable agency policies, procedures, and requirements.
Requirements
- Must be a current DDC employee who is permanent in the Principal Administrative Associate title or reachable on the Principal Administrative Associate list for open-competitive exam #1128.
- Must include a copy of Notice of Results or indicate permanent status in the title.
- Must be currently authorized to work full-time in the United States (U.S.).
- Must present original documents proving citizenship or legal right to work in the U.S.
- DDC is unable to support or sponsor any visa application or visa extension.
- Must have proper work authorization when an employment offer is made.
- Educational credentials must be from a U.S. Department of Education-recognized accredited institution.
- Credentials from foreign institutions require independent equivalency verification from an approved evaluation service.
Location
- 30-30 Thomson Avenue, LIC, NY 11101
Work Type
- Full-Time Position – 35 Hours
Experience Level
- One year of administrative or supervisory experience as described in "1" above.
Education Level
- A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
- A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
- Education and/or experience equivalent to "1", "2", or "3" above.
- Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.
Salary/Compensations
- USD 68209 - USD 94341
About the Company
- Agency: DEPT OF DESIGN & CONSTRUCTION
- Job Category: Administration & Human Resources
Equal Opportunity
- The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.