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About the Role
This role involves working closely with the executive board (CEO, CTO, CAO, and CFO) as part of a 1-year fixed-term contract. You will collaborate with other Executive Assistants to ensure the C-suite operates efficiently.
Responsibilities
- Coordination and organizational tasks, including administrative duties and email organization
- Calendar management
- Preparation and follow-up for meetings (external meetings, board and supervisory board meetings)
- Preparation and follow-up for business trips
- Event research, analysis, and preparation of data, facts, and references for decision-making
- Planning, organization, and calculation of business trips and company events
- Support with correspondence and internal communication
- Maintaining contact with clients and business partners
Requirements
- Exceptional skills in organization, time management, and internal/external communication
- Multitasking ability and prioritization skills
- Solution-oriented approach to challenges, with a proactive and anticipatory mindset
- Hands-on mentality and ability to thrive in a fast-paced environment
- Adaptability to different situations and ability to work independently
- Professional work experience
- Good written and spoken German and English language skills
- Willingness to be in the office 2 days per week
Skills
- Organization
- Time management
- Communication (internal and external)
- Multitasking
- Prioritization
- Problem-solving
- Adaptability
- Independent work
- Business travel planning
- Event planning
Location
- Berlin
Work Type
- Hybrid
- Remote
- Full-time
- Contract
Experience Level
- Ideally, previous experience as a team assistant or similar, with a willingness to grow into the role
- Professional work experience
Benefits
- 30 vacation days
- Flexible hybrid work model
- Up to 40 working days per year from abroad
- Flexible working hours
- Company pension plan
- Language courses (English/German)
- Employee discounts at selected sustainable brands
- Mental health support through external partners (anonymous individual or group sessions)
About the Company
- GROPYUS is a technology-based construction company focused on building multi-story residential buildings.
- Utilizes a prefabricated building system with various design options, industrial offsite construction, and fully digitalized processes.
- Manufactures aspirational, sustainable, and affordable homes using timber construction methods.
- Aims to tap into a future market, boost Europe's innovation strength, and improve sustainability.
- Mission: to design buildings as continuously evolving products to create the most exciting and affordable experience for all.
- Builds for people and conserves the resources of our planet.
- A diverse and enriching work environment with employees from over 50 countries, valuing inclusion.