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About the Role
We are looking for new colleagues for our continuing education department to organize our courses and advise and support interested parties and participants. The role is varied and combines organization and administration with a lot of direct contact with people.
Responsibilities
- Advise and support interested parties in person, by phone, and in writing
- Process inquiries and actively guide interested parties until registration
- Support registrations and prepare necessary documents
- Organize and support our ongoing courses
- Manage the reception and act as the first point of contact for visitors, interested parties, participants, and instructors
- Process attendance, absences, and other organizational procedures
- Coordinate internships, including necessary documentation
- Prepare and accompany course starts and completions
- Document, maintain, and process participant and interested party data in our CRM system
- General organizational and administrative tasks in course operations
Requirements
- Enjoy interacting with people and have a strong service orientation
- Friendly, confident, and professional demeanor with strong communication skills
- Reliable, meticulous, and structured way of working
- Organizational skills and the ability to maintain an overview even with multiple tasks
- Proficient in MS Office (Word, Excel, and Outlook) and digital applications
- Willingness to learn new systems and our CRM program
- Team player, flexible, and able to work independently
- Very good German language skills, both written and spoken
- A commercial apprenticeship or comparable qualification and initial professional experience in customer service, reception, or administration are desirable
- You only need your current CV to apply
Skills
- MS Office (Word, Excel, Outlook)
- Digital applications
- CRM system
- Communication skills
- Organizational skills
Location
- Onsite
Work Type
- Part-time
- 30-35 hours per week
Experience Level
- Entry-level
- Some professional experience desirable
Education Level
- Commercial apprenticeship or comparable qualification
Benefits
- Permanent position
- Structured onboarding
- Appreciative team with short decision-making paths and mutual support
- Diverse development and further training opportunities
- Opportunity to take on additional areas of responsibility
- Room for own ideas and active co-design of processes
- Subsidy for the Deutschland-Ticket
- Very good public transport connections
- Company pension plan
- Attractive corporate benefits
- Special leave on December 24th and 31st
About the Company
- VIVIDUS is a non-profit and certified educational provider with many years of experience in the education sector.
- Our focus is on vocational training, retraining, and further education in the fields of health, business, and social affairs.
- Our vision is to open up new perspectives in life for people.
- We believe that every person deserves a chance for personal development and self-realization.
- Through our consulting, education, and placement, we aim to lead people to success.
- With our dedicated employees and instructors, we develop courses that provide immediate benefits – whether it's immediate employment, the next career step, more competence and confidence, or simply a good feeling about oneself.