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About the Role
We’re looking for an Accounts Payable Specialist to own the day-to-day operation of our Accounts Payable function and ensure our suppliers are paid accurately and on time. You’ll join a collaborative Finance team of six and report directly to the VP of Finance. You’ll take ownership of our Accounts Payable processes from end to end, working across multiple entities, regions and financial platforms. This is a hands-on role for someone who is organised, detail-oriented and comfortable managing competing priorities. You’ll play an important part in maintaining accurate financial records, supporting cash planning and ensuring our suppliers and employees receive a responsive and reliable service.
Responsibilities
- Manage the day-to-day Accounts Payable process from invoice receipt through to payment.
- Own the end-to-end Accounts Payable process across platforms including Xero, Spendesk and Modulr.
- Post supplier invoices and employee expenses, ensuring local taxes are processed accurately.
- Maintain an accurate and up-to-date Accounts Payable ledger.
- Reconcile Accounts Payable balances to the General Ledger.
- Manage the Accounts Payable email inbox and respond promptly to supplier queries.
- Investigate and resolve invoice discrepancies.
- Ensure invoices are correctly approved, recorded and paid within agreed timelines.
- Support accurate payment processing and provide clear visibility of cash movements across the business.
- Upload, code and match bank transactions daily across multiple banks, entities and regions.
- Prepare twice-monthly payment runs for review and approval by the VP of Finance and CFO.
- Process approved payments accurately and within agreed deadlines.
- Complete bank reconciliations across all entities.
- Monitor bank account balances and overnight deposits to support effective cash planning.
- Identify and resolve discrepancies between bank transactions and accounting records.
- Maintain appropriate controls and supporting documentation for all payments.
- Manage the employee expense process and ensure claims are submitted, reviewed and paid correctly.
- Administer employee expenses through Expensify.
- Review expense claims for accuracy, appropriate supporting documentation and compliance with company policy.
- Follow up on incomplete or incorrectly submitted claims.
- Ensure approved employee expenses are processed and paid on time.
- Provide employees with clear and helpful support when they have expense-related questions.
- Support the wider Finance team with accurate reporting, reconciliations and audit preparation.
- Ensure Accounts Payable balances and supporting records are accurate ahead of month-end close.
- Prepare documentation and respond to information requests during the year-end audit.
- Maintain clear and complete financial records across all entities.
- Identify opportunities to improve controls, processes and operational efficiency.
- Work collaboratively with the wider Finance team on ad hoc activities and projects.
Requirements
- 2–5 years’ experience in Accounts Payable or a similar Finance role within a corporate environment.
- Experience managing Accounts Payable processes from invoice receipt through to payment.
- A good understanding of General Ledger principles and Accounts Payable reconciliations.
- Experience processing invoices, expenses and bank transactions accurately.
- Intermediate to advanced Excel skills.
- Excellent attention to detail and a commitment to maintaining accurate financial records.
- Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines.
- Good problem-solving skills and the confidence to investigate discrepancies through to resolution.
- Clear written and verbal communication skills.
- A professional, service-focused approach when working with suppliers and employees.
- The ability to work independently with minimal supervision while remaining collaborative and team-oriented.
- A process-driven and forward-thinking approach to your work.
- The ability to work from our London office two days per week.
Skills
- Xero
- Spendesk
- Expensify
- Modulr
- Excel
Location
- London
Work Type
- Hybrid
Experience Level
- 2-5 years
Salary/Compensations
- Competitive salary and bonus
Benefits
- 25 days’ annual leave plus bank holidays
- Pension scheme
- Medical cover through Vitality, including additional benefits such as an Apple Watch and cinema tickets
- Dental and vision cover
- Critical illness and life insurance cover
- Team events, including weekly breakfasts, gourmet lunches and regular social activities
- Free online HIIT sessions and gym discounts
- Regular training and coaching to help you develop in your role
About the Company
- YOOBIC is the frontline employee experience platform. More than 350 global brands across retail, hospitality and manufacturing use YOOBIC to give their frontline teams a single mobile app for everything they need to perform: their day-to-day tasks and workflows through Work, their training and development through Learn, and their internal communications through Communicate.
- We build for people who don’t sit at a desk — including store associates, restaurant teams and field staff — and we obsess over making their working day simpler, faster and more engaging.