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About the Role
This role provides executive administrative support to a VP and 3 Directors within Cisco Spaces, a rapidly growing product line focused on optimizing how people, buildings, and things interact. The position requires a forward-thinking individual with strong communication and judgment skills to manage calendars, coordinate speaking engagements, plan meetings, prepare travel briefings, handle correspondence and approvals, manage travel and expenses, and support special projects and large corporate events.
Responsibilities
- Handles VP's calendar by prioritizing schedules and meetings.
- Coordinates event speaking engagements, working with the communications team on content needs.
- Assists VP in planning and organizing meetings, including agenda, location, and technology.
- Prepares meeting briefing documents, takes notes, and formulates action items.
- Builds travel packs for international trips and large domestic events.
- Acts as proxy for communications and approvals as authorized.
- Answers general questions and refers routine matters to appropriate parties.
- Takes initiative to resolve issues within specified policies and guidelines.
- Provides mentoring to administrative community members on problem-solving.
- Determines when executive action is required and supplies recommendations.
- Makes in-depth global travel arrangements, considering optimum itineraries and handling expenses.
- Accommodates Global Services benefits for upgrades when available.
- Provides analytical support to executives on special projects, including research and data compilation.
- Prepares and briefs itineraries for large Corporate Events and accompanies VP.
- Deals professionally with sensitive and confidential matters and materials.
Requirements
- Experience providing support at the VP level.
- Takes initiative and can handle a full desk with ease.
- Thrives in a lively environment.
- High-energy with a passion for thinking bigger and broader than the role itself.
- Strong interpersonal skills.
- Independent judgment.
- Utmost integrity.
- Ability to balance both strategic and tactical actions.
- Outstanding attention to detail.
- Ability to handle confidential information.
- Enjoys a collaborative environment.
- Committed to improvement.
- Solves problems and makes decisions.
- 4+ years’ experience in an administrative environment.
- A minimum of 2 years of experience supporting a principal who was at the director level or above.
- Expert level knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
- Experience in calendar management, planning meetings and coordinating travel.
- Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
Skills
- Calendar Management
- Event Speaking Engagement Coordination
- Meeting Planning and Organization
- Travel Briefing Preparation
- Correspondence/Approvals
- Travel and Expense Management
- Special Projects
- Large Corporate Events Support
- Confidentiality
- Outlook
- Word
- Excel
- PowerPoint
Location
- United States
- Canada
Work Type
- Remote
- Onsite as needed
Experience Level
- 4+ years in administrative environment
- 2+ years supporting Director level or above
Education Level
- Associates degree
Salary/Compensations
- $99,300.00 - $131,800.00 (US/Canada)
- $99,300.00 - $172,800.00 (New York City Metro Area)
- $92,000.00 - $141,800.00 (Non-Metro New York state & Washington state)
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) plan with Cisco matching contribution
- Paid parental leave
- Short-term disability coverage
- Long-term disability coverage
- Basic life insurance
- Restricted stock units
- 10 paid holidays per full calendar year
- 1 floating holiday for non-exempt employees
- 1 paid day off for employee’s birthday
- Paid year-end holiday shutdown
- 4 paid days off for personal wellness
- 16 days of paid vacation time per full calendar year (non-exempt)
- Flexible vacation time off program (exempt)
- 80 hours of sick time off provided on hire date and each January 1st thereafter
- Up to 80 hours of unused sick time carried forward
- Additional paid time away for critical or emergency issues for family members
- Optional 10 paid days per full calendar year to volunteer
- Annual bonuses (non-sales roles)
- Performance-based incentive pay (sales roles)
About the Company
- Cisco is revolutionizing how data and infrastructure connect and protect organizations in the AI era.
- Innovating fearlessly for 40 years to create solutions that power how humans and technology work together across the physical and digital worlds.
- Solutions provide customers with unparalleled security, visibility, and insights across the entire digital footprint.
- Opportunities to grow and build are limitless.
- Work as a team, collaborating with empathy to make really big things happen on a global scale.