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About the Role
As Executive Assistant to the Managing Director, you will play a critical role in ensuring the smooth operation of executive activities, stakeholder engagement and key business initiatives. You will be trusted to take ownership, anticipate needs, and navigate competing priorities with professionalism, discretion and sound judgement. This role extends beyond traditional executive support and includes collaboration with the Senior Leadership Team, coordination of special projects, office support activities and engagement with a broad network of internal and external stakeholders.
Responsibilities
- Proactively manage complex executive diaries, meetings and scheduling
- Coordinate domestic and international travel arrangements
- Manage travel and expense administration in accordance with company policy
- Prepare executive briefings and business materials
- Support leadership meetings, including agenda management, minutes and action tracking
- Coordinate town halls, events and leadership activities
- Manage confidential correspondence and sensitive information with discretion
- Foster strong relationships with senior leaders, employees, suppliers and global colleagues
Requirements
- Demonstrated experience supporting a Managing Director, CEO or senior executive
- Strong stakeholder management skills and executive presence
- Exceptional organisational skills and attention to detail
- The confidence to make decisions, manage expectations and communicate with tact
- A proactive approach and the ability to anticipate business needs
- High levels of discretion, judgement and emotional intelligence
- Advanced Microsoft Office skills, including Outlook, Teams, PowerPoint and Excel
- Approachable, practical and collaborative, with a genuine ability to build trusted relationships across all levels of the organisation
Skills
- Microsoft Office
- Outlook
- Teams
- PowerPoint
- Excel
- Stakeholder management
- Executive presence
- Organisational skills
- Attention to detail
- Decision making
- Communication
- Tact
- Proactive approach
- Discretion
- Judgement
- Emotional intelligence
Location
- North Sydney
Work Type
- Full-time
- Permanent
- On-site
Experience Level
- Experienced
About the Company
- At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
- At Alstom, you'll contribute to meaningful projects that shape the future of mobility while working in an inclusive and collaborative environment. We value curiosity, accountability and teamwork, and we empower our people to grow and make a real impact.
- Join us and help create the future of sustainable transport.
- You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Equal Opportunity
- As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.