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About the Role
Manage accounts payable and receivable, including sponsor and customer invoicing, payments and follow-ups. Maintain accurate financial tracking and reconciliations for clinical research projects and trust funds, investigating and resolving discrepancies. Prepare financial reports and account updates, highlighting outstanding payments, low balances, funding risks and items requiring action. Partner with research teams, investigators, Finance, sponsors and suppliers to resolve financial queries and ensure timely, accurate financial processes. Provide finance and administrative support to the AMR CRP team, including timesheet management, payroll troubleshooting, financial documentation and maintaining accurate audit trails.
Responsibilities
- Manage accounts payable and receivable, including sponsor and customer invoicing, payments and follow-ups.
- Maintain accurate financial tracking and reconciliations for clinical research projects and trust funds, investigating and resolving discrepancies.
- Prepare financial reports and account updates, highlighting outstanding payments, low balances, funding risks and items requiring action.
- Partner with research teams, investigators, Finance, sponsors and suppliers to resolve financial queries and ensure timely, accurate financial processes.
- Provide finance and administrative support to the AMR CRP team, including timesheet management, payroll troubleshooting, financial documentation and maintaining accurate audit trails.
Requirements
- Proven experience in financial administration, including accounts payable/receivable, reconciliations and resolving discrepancies.
- Strong attention to detail and a commitment to maintaining accurate financial records.
- Confident communication with a range of stakeholders, with strong written and verbal communication skills.
- Highly organised and able to manage competing priorities, meet deadlines and proactively follow up outstanding matters.
- Strong Excel and financial systems skills, supported by relevant qualifications or experience in finance, business administration or clinical research administration.
- Must be an Australian or New Zealand citizen or have an Australia visa that grants the work rights necessary for the role.
Skills
- Accounts payable
- Accounts receivable
- Financial tracking
- Reconciliations
- Financial reporting
- Excel
- Financial systems
Location
- St Vincent’s Public Hospital, Sydney
Work Type
- Maximum Term full time
- 24 months contract
Experience Level
- Administration Officer Level 6, (Year 1/2)
Education Level
- Qualifications or experience in finance, business administration or clinical research administration
Salary/Compensations
- $86,896.63 - $ 88,951.42 + super + salary packaging
Benefits
- Competitive pay
- Not-for-profit salary packaging
- Seamless NSW Health Mobility
- Study leave
- Curran Foundation scholarships
- Fitness Passport
- Discounted private health
- Cultural recognitions and celebrations
About the Company
- Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.
- Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters' legacy of compassionate service is our living heartbeat.
- As Sydney’s premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community.
- Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.
- Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.
Equal Opportunity
- We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
- As part of our commitment to reconciliation, we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.
- At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees.
- As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.