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About the Role
This role provides essential administrative support to the People team, ensuring the smooth execution of HR processes and maintaining accurate employee records. You will play a key part in managing HR systems, drafting important documentation, and supporting various HR initiatives.
Responsibilities
- Assist Managers with People forms and processes.
- Manage the Intranet and People-related content, including uploading required forms and agreements.
- Assist L&D and Payroll with the management of their intranet sites.
- Draft correspondence, including letters of confirmation of work.
- Coordinate and update Organisation Charts for the internal intranet.
- Maintain the suite of People-related files, including personnel files.
- Support the People EGM when required.
- Support the Succession Planning process as required.
- Perform general administration tasks as needed.
- Prepare all employee life cycle change letters.
- Maintain the creation, editing, and closure of positions in SuccessFactors.
- Execute the process-to-process new hire records, updates to existing employee records, and termination of employee records in SuccessFactors.
- Liaise with Payroll to ensure accurate setup of new starters/transfers on the CHRIS system.
- Assist with People activities for projects requiring People support.
- Prepare letters of offer for all Holcim Candidates.
- Review letters of offer/transfer/promotion/salary changes from other People Central Team members for accuracy.
- Liaise with Payroll to ensure required forms are completed for new starters and transfers for Exco direct reports.
- Assist in the arrangement of Pre-Employment medicals and probity checks.
Requirements
- Experience with HR systems such as SuccessFactors.
- Proficiency in drafting correspondence and maintaining employee files.
- Ability to coordinate and update organizational charts.
- Experience liaising with Payroll departments.
- Familiarity with pre-employment checks and medical arrangements.
Skills
- HR Administration
- SuccessFactors
- CHRIS system
- Microsoft Office Suite
- Communication
- Organization
- Attention to Detail