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About the Role
The Payroll Manager oversees a team of Payroll Specialists, providing leadership and stability to a complex, high-volume payroll function. This role focuses on optimizing an Oracle Fusion Payroll environment, improving processes, mentoring the team, and ensuring accurate and compliant payroll for approximately 5,000 employees, including shift workers and multiple unionized groups.
Responsibilities
- Lead, coach, and manage a team of four PCP-certified Payroll Specialists, providing clear direction, support, and performance feedback.
- Establish and maintain strong leadership and structure within the payroll function following a period of interim management.
- Implement, refine, and improve payroll processes, controls, and workflows to enhance accuracy, efficiency, and compliance.
- Oversee end-to-end payroll processing for a large employee population, including shift workers and multiple unionized groups.
- Ensure payroll accuracy, timeliness, and compliance for approximately 5,000 employees in a highly sensitive and visible function.
- Manage and oversee year-end payroll reconciliations, ensuring all records are accurate and properly aligned with financial and regulatory requirements.
- Work closely with IT, KPMG, and other internal and external stakeholders to identify payroll system issues, test solutions, and drive optimization efforts.
- Provide hands-on support and oversight of the Oracle Fusion Payroll system, including configuration, pay codes, and payroll modules.
- Support post-implementation stabilization of Oracle Fusion Payroll by monitoring performance, addressing defects, and refining system settings.
- Analyze complex scheduling rules and multiple collective agreements to ensure payroll calculations and configurations are accurate.
- Interpret and apply collective agreements, including those involving unions such as ONA and OPSEU, to payroll processes and system rules.
- Lead the resolution of payroll issues, including troubleshooting, root cause analysis, and implementation of corrective actions.
- Collaborate with cross-functional teams to ensure payroll data integrity, proper integration with other systems, and alignment with organizational policies.
- Develop and maintain documentation for payroll processes, system configurations, and standard operating procedures.
- Mentor team members in best practices for payroll processing, reconciliation, and use of Oracle Fusion Payroll modules.
- Ensure all payroll activities adhere to applicable legislation, collective agreements, and internal policies.
- Support continuous improvement initiatives by identifying opportunities to streamline processes and enhance system functionality.
- Provide regular reporting and updates on payroll operations, issues, and improvement initiatives to leadership.
- Maintain confidentiality and handle sensitive payroll information with the highest level of professionalism and discretion.
Requirements
- Proven experience leading, coaching, and managing payroll teams in a complex, high-volume environment.
- Hands-on experience processing high-volume payroll for large employee populations, including shift workers.
- Strong background working with unionized payroll environments and multiple collective agreements.
- Demonstrated expertise in payroll processing, reconciliation, and end-to-end payroll operations.
- Practical experience with Oracle Fusion Payroll, including configuration, pay codes, and payroll modules.
- Experience supporting payroll system implementation or post-implementation stabilization and optimization.
- Ability to identify payroll system issues, test solutions, and collaborate with stakeholders to implement fixes.
- Strong leadership skills with the ability to provide structure, guidance, and mentorship to a payroll team.
- Proficiency in managing year-end payroll reconciliations and ensuring accurate reporting.
- PCP (Payroll Compliance Practitioner) certification.
- Excellent attention to detail and accuracy in handling sensitive payroll data.
- Strong analytical and problem-solving skills for complex payroll and system-related issues.
- Effective communication skills for working with cross-functional teams and external partners.
- Ability to work under time constraints, particularly around pay cycles and year-end activities.
Skills
- Oracle Fusion Payroll
- Payroll Processing
- Payroll Reconciliation
- Team Leadership
- Process Improvement
- System Configuration
- Unionized Payroll
- Collective Agreements
- Year-End Reconciliation
- Problem-Solving
- Communication
- Attention to Detail
Location
- Toronto, ON
Work Type
- Hybrid
- Permanent
Experience Level
- Manager
Education Level
- PCP Certification
Salary/Compensations
- $112,000.00 - $140,000.00/yr
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.