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About the Role

We are looking for a highly organized and proactive Workplace & Events Coordinator to support the effective operation of our New York office. This is a hands-on role that requires strong judgment, attention to detail, and the ability to anticipate needs and manage changing priorities as the office grows.

Responsibilities

Support the day-to-day operation of the office, ensuring workplace services, shared spaces, supplies, and facilities needs are coordinated effectively.
Coordinate with building management and external vendors to support maintenance, service delivery, purchasing, and other workplace requirements.
Manage the logistics for meetings, visitors, and approved office-based events, including space, catering, vendors, access, setup, and on-site coordination.
Maintain workplace and event calendars, operational records, invoices, vendor documentation, and other information with accuracy and consistency.
Support office moves, seating changes, workspace readiness, and other workplace projects as business and capacity needs evolve.
Partner with HR, IT, Finance, Security, Legal, and other teams on workplace-related requirements, while identifying issues, anticipating needs, and escalating risks appropriately.
Perform administrative duties through Outlook using scheduling assist.

Requirements

2-4 years of experience in workplace operations, office coordination, facilities support, event coordination, hospitality, or a related corporate environment.
Strong organizational and prioritization skills, with the ability to manage multiple workstreams and follow through reliably.
Excellent judgment, attention to detail, and a practical, solutions-oriented approach.
Clear and professional communication skills, with confidence working across employees, senior leaders, visitors, vendors, and building partners.
Experience coordinating meetings, vendors, catering, or office-based events, and proficiency with Microsoft Office.

Skills

Microsoft Office

Location

New York

Work Type

Flexible with shift start and end time

Experience Level

2-4 years

Salary/Compensations

$70,000—$80,000 USD

Benefits

Comprehensive health benefits program
Extended health coverage
Short-term / long-term disability insurance
Annual allotted vacation days
Paid sick days
Maternity/parental leave enhanced program
Commuter benefits
Corporate bonuses
401(k)-retirement plan with company contribution matching
Subsidized meal program

About the Company

For over 25 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions.
We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation.
We believe great businesses thrive on diversity, inclusion, and the contributions of all employees.
To learn more about our business, culture, and community involvement, visit www.globalrelay.com.

Equal Opportunity

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.
We seek to ensure reasonable adjustments, accommodations, and personal time are tailored to meet the unique needs of every individual.