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About the Role
DLA Piper is seeking a Document Production Specialist to join their National Document Services team. This role is crucial for supporting legal and business document creation and formatting, ensuring accuracy and adherence to firm standards.
Responsibilities
- Create, revise, and format complex legal and business documents using advanced Microsoft Office functionality.
- Prepare and revise correspondence, agreements, pleadings, reports, presentations, spreadsheets, and other legal and business documents.
- Create document comparisons and blacklines, manage document versions, and convert documents between formats while maintaining formatting integrity.
- Troubleshoot document formatting, conversion, and corruption issues.
- Receive, prioritize, and complete document production requests through established workflows.
- Communicate with team members regarding requirements and timelines.
- Maintain accurate records of work completed.
- Review completed documents for accuracy, completeness, formatting consistency, and alignment with firm standards.
- Create and revise PowerPoint presentations, organizational charts, and Excel spreadsheets and graphs.
- Transcribe dictations to generate a variety of documents.
- Provide technical guidance to staff regarding document formatting best practices and efficient use of firm-supported tools.
- Collaborate with IT, legal support, and other business services teams to resolve complex document-related issues.
- Share knowledge and best practices within the team, support training and onboarding, and participate in process improvement initiatives.
- Provide national coverage, overflow assistance, and support for special projects and other assigned duties.
Requirements
- Minimum of 5 years of experience in document production, legal support, or professional services support, preferably in a law firm environment.
- Graduate of an accredited Legal Administrative Assistant, Office Administration, or related program, or an equivalent combination of education and relevant experience.
- Advanced proficiency in Microsoft Word.
- Strong proficiency in Microsoft Excel, PowerPoint, Outlook, and Adobe Acrobat Professional.
- Demonstrated expertise in styles and numbering, tables of contents, cross-references, document comparisons, PDF conversion, document assembly, and mail merge functionality.
- Strong attention to detail and a demonstrated commitment to accuracy and quality control.
- Ability to exercise sound judgment, maintain professionalism, and protect confidential client and firm information.
- Dedicated to providing responsive, professional, and high-quality service to internal clients.
- Excellent written and verbal communication and interpersonal skills.
- Ability to clarify requirements, provide status updates, and work effectively with a diverse group of individuals.
- Ability to remain professional and diplomatic while managing multiple clients, competing priorities, and tight deadlines in a high-pressure environment.
- Excellent organizational, time management, and priority-setting skills.
- Proven problem-solving and technical troubleshooting skills.
- Ability to identify and deliver practical solutions.
- Ability to build and maintain effective working relationships and collaborate as part of a national service team.
- Ability to conduct all duties in English is essential.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Adobe Acrobat Professional
- Document formatting
- Document comparison
- Blackline creation
- Document version management
- PDF conversion
- Document assembly
- Mail merge
- Technical troubleshooting
- Communication
- Interpersonal skills
- Organizational skills
- Time management
- Problem-solving
Location
- Any of our Canadian offices
Work Type
- Hybrid Work Environment
Experience Level
- Minimum of 5 years of experience
Education Level
- Graduate of an accredited Legal Administrative Assistant, Office Administration, or related program, or an equivalent combination of education and relevant experience.
Benefits
- Comprehensive health benefits starting on your first day, including extended health and dental coverage, life insurance, accidental death and dismemberment (AD&D), and emergency out-of-country travel insurance – with 100% of the premiums paid by the firm.
- Disability Coverage including both short and long-term disability benefits.
- Retirement savings benefits including a support staff pension plan (firm contributes to the plan and matches staff contributions to a maximum percentage of salary), and a Group RRSP where contributions can be deducted directly from pay.
- Time off including competitive vacation time offering based on tenure with the firm, paid sick time and acknowledgment of all statutory and some non-statutory holidays.
- Wellness benefits including an Employee and Family Assistance Plan and an annual fitness/wellness subsidy.
- Professional Development including support for ongoing continued learning opportunities.
- Collaborative Team environment with staff and firm-wide events and celebrations throughout the year.
About the Company
- DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their legal needs around the world.
- Our mission is to be the leading global business law firm.
- DLA Piper (Canada) LLP is one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve our clients in Canada and around the world.
- We have been rated one of Canada’s Top Employers for Young People since 2022.
Equal Opportunity
- DLA Piper Canada encourages all Applicants with disabilities to contact DLA Piper Canada if they require accommodation during the recruitment process.
- DLA Piper Canada will consult with the Applicant and provide, or arrange for the provision of, suitable accommodation in a manner that considers the Applicant’s accessibility needs due to disability.