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About the Role
Perplexity is seeking a detail-oriented Payroll Analyst to join its Finance and Accounting team. This role will partner with the Payroll Manager to ensure accurate, compliant, and timely US and international payroll processing amidst company growth and increasing complexity.
Responsibilities
- Own day-to-day processing support for US multi-state semi-monthly payroll.
- Assist with international payroll cycles across approximately 16 countries, primarily using Rippling.
- Run the monthly global contractor payroll cycle, including tracking timecard submissions, following up on manager approvals, and ensuring on-schedule payments.
- Reconcile benefit deductions, 401(k) deferrals, and employer match against payroll journals and deductions exports, flagging and resolving discrepancies.
- Support state-level employer tax account registration and maintenance (SUI and withholding) as the company expands into new states.
- Assist with 401(k) and benefits administration, including contribution monitoring, HCE and nondiscrimination testing support, and COBRA offboarding notices.
- Support equity and stock-exercise payroll reporting by tracking Carta exercise data, applying correct NSO/ISO tax treatment, and preparing payroll-side entries.
- Manage the Rippling-to-NetSuite reimbursement approval chain to ensure expense reimbursements route and post correctly.
- Serve as a first point of contact for employee payroll inquiries, resolving routine questions and escalating complex cases.
- Maintain audit-ready documentation and support quarter-end and year-end close activities, including W-2s, ACA reporting, 401(k) true-ups, and year-end reconciliations.
- Identify and help implement process improvements to reduce manual work and strengthen controls.
Requirements
- 4+ years of hands-on payroll experience, ideally including multi-state US payroll.
- International or contractor payroll exposure is a plus.
- Experience establishing and managing US state agency accounts, including troubleshooting agency mailings and invoices for payment, and related account maintenance.
- Strong working knowledge of California wage statement requirements, meal and rest break premiums, final pay timing rules, and other state-specific compliance considerations.
- Hands-on experience with a modern payroll/HRIS platform (Rippling, Workday, ADP, Gusto, or similar); Rippling experience preferred.
- Comfort with detailed reconciliation work across benefits deductions, 401(k) match calculations, and payroll-to-GL tie-outs.
- Strong Excel and Google Sheets skills and the ability to work accurately with large datasets.
- Working knowledge of US payroll tax compliance (SUI, SIT, federal and state withholding).
- Interest in learning cross-border payroll mechanics.
- Familiarity with equity compensation payroll (RSU, NSO, and ISO taxation) is a plus.
- Excellent attention to detail and follow-through.
- Clear communicator who can explain payroll and benefits topics to employees and cross-functional stakeholders.
- Ability to multi-task and prioritize effectively in a fast-paced environment.
Skills
- Payroll processing
- International payroll
- Contractor payroll
- Rippling
- Reconciliation
- Benefits administration
- 401(k) administration
- Equity payroll reporting
- Excel
- Google Sheets
- US payroll tax compliance
- State agency account management
- California wage laws
- Communication
Experience Level
- 4+ years of experience
Benefits
- 401(k)
- COBRA
About the Company
- Perplexity is a growing company.