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About the Role

The Senior Administrative Program Coordinator provides high-level administrative, organizational, and operational support for the faculty affairs and educational activities of the Neurology and Neurosurgery departments. This position supports faculty, learners, and departmental leadership through coordination of academic programs, faculty affairs activities, educational events, and undergraduate medical education initiatives.

Responsibilities

Coordinate and manage the weekly Neurology Grand Rounds seminar from September through July.
Schedule and coordinate speakers, including outside guest speakers.
Coordinate Continuing Medical Education (CME) activities associated with Grand Rounds.
Collaborate with Graduate Medical Education (GME) directors and coordinators.
Attend GME Committee meetings as required.
Cross-train with the Neurosurgery counterpart to provide operational redundancy and coverage as needed.
Co-facilitate faculty affairs activities for Neurology and Neurosurgery.
Support annual faculty evaluation processes.
Coordinate and support promotion and tenure activities.
Partner with departmental faculty and leadership to ensure timely completion of faculty affairs activities.
Co-facilitate the Neurology and Neurosurgery Undergraduate Medical Education (UME) Clerkship program.
Work closely with UME-affiliated faculty and UME directors in Neurology and Neurosurgery.
Coordinate administrative and operational activities supporting the clerkship program.
Co-facilitate annual departmental events for faculty, residents, and students across Neurology and Neurosurgery.
Support events including Resident Research Evening, Resident Graduation, and special guest speakers for residents and medical students.
Coordinate event logistics and administrative activities with faculty and departmental stakeholders.
Perform other duties as assigned.

Requirements

Bachelor's degree and five years of experience coordinating or administering a program; or a master's degree and three years of applicable experience.
Proficiency with Microsoft Office Suite and excellent data management and analysis skills.
Excellent organizational and time-management skills.
Calendar management experience.
Professional demeanor with excellent oral and written communication skills and demonstrated ability to communicate effectively with all levels of management and respond to faculty and staff tactfully, clearly, and concisely.
Experience coordinating academic events such as Grand Rounds and other educational seminars and presentations.
Experience facilitating an Undergraduate Medical Education (UME) clerkship program.
Working knowledge of UT procurement policies and procedures.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Skills

Excellent organizational and time-management skills with the ability to coordinate multiple programs, priorities, and deadlines.
Strong calendar management and administrative coordination skills.
Proficiency with Microsoft Office Suite.
Strong data management and analysis skills.
Excellent written and verbal communication skills.
Professional demeanor with the ability to communicate effectively with faculty, staff, leadership, learners, and other stakeholders.
Ability to respond to faculty and staff tactfully, clearly, and concisely.
Ability to work collaboratively across Neurology and Neurosurgery and coordinate activities involving multiple academic and administrative stakeholders.

Location

AUSTIN, TX

Work Type

On-site
Limited remote work

Experience Level

5 years of experience coordinating or administering a program with a Bachelor's degree
3 years of applicable experience with a Master's degree

Education Level

Bachelor's degree
Master's degree

Salary/Compensations

$56,291+

Benefits

Teacher Retirement System of Texas (TRS) retirement plan (if position is at least 20 hours per week and at least 135 days in length)

About the Company

The University of Texas at Austin is an equal opportunity/affirmative action employer.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.