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About the Role

The Texas Institute for Electronics (TIE) is seeking a Senior Administrative Associate to provide advanced administrative, HR, financial, logistical, and operational support. This role is crucial for ensuring efficient departmental functions and supporting key leadership, including the Chief Executive Officer and Chief Technology Officer. Join TIE to contribute to reestablishing U.S. prominence in semiconductor manufacturing.

Responsibilities

Support the Administrative Officer, handling special assignments and ad hoc requests.
Process routine payment vouchers in *DEFINE (VP5s, VPEs, VP1s, and VP2s) and track each through final approval.
Serve as inventory control coordinator, ensuring compliance with university policy.
Maintain equipment inventory records, submit annual inventory reports, and prepare annual inventory certifications.
Submit and track work orders for service, construction, moving, surplus, and event needs.
Order office supplies.
Organize events and meetings, including securing space and coordinating catering.
Arrange travel for staff and visitors.
Assist the HR department by handling interview scheduling, data management and reporting, hiring processes, and other areas.
Maintain records of office assignments.
Provide backup support to HR and Administrative personnel to ensure continuity during absences, peak workloads, and special projects, driving to other locations as needed.
Activities may include onboarding and offboarding staff, part-time/temporary employees, and contractors/affiliates.
Scheduling and hosting on-site interviews for visiting candidates.
Logging HR data and supporting other HR activities.
Provide clerical and administrative support to the Chief Executive Officer and Chief Technology Officer as needed.
Perform other duties as assigned.

Requirements

High school diploma or GED with at least seven years of administrative, office management, human resources, business operations, or related experience OR Bachelor's degree with at least three years of administrative, office management, human resources, business operations, or related experience.
Experience coordinating multiple priorities in a fast-paced environment with strong attention to detail and organizational skills.
Experience processing transactions, maintaining records, and tracking items through completion.
Strong written and verbal communication skills and the ability to interact professionally with a various range of stakeholders.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
Ability to handle sensitive and confidential information with discretion.
Demonstrated ability to work independently, exercise sound judgment, and support a variety of administrative functions simultaneously.
Must qualify as a U.S. Person as defined in 22 CFR § 120.
Ability to travel between locations in own vehicle is necessary.

Skills

Microsoft Office Suite (Outlook, Word, Excel, Teams)
Inventory control
Payment processing
Work order submission and tracking
Event and meeting organization
Travel arrangements
HR support (interview scheduling, data management, hiring processes)
Record keeping
Communication skills
Organizational skills
Attention to detail
Independent work
Judgment
Discretion with confidential information

Location

AUSTIN, TX
Southeast Austin
Pickle Research Campus area

Work Type

Onsite
Full-time

Experience Level

Senior
At least seven years of administrative, office management, human resources, business operations, or related experience (with High School Diploma/GED)
At least three years of administrative, office management, human resources, business operations, or related experience (with Bachelor's degree)

Education Level

High school diploma or GED
Bachelor's degree

Salary/Compensations

TIE pays industry competitive salaries

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

About the Company

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium.
TIE's mission is to develop and execute a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap and provide critical pilot manufacturing capabilities.
The organization aims to address national security needs and catalyze domestic economic growth.
TIE is at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes.
The company is located in Austin, Texas, known for its innovative spirit.
UT Austin is recognized as one of America's Best Large Employers.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.