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About the Role
Establish and lead PLACE's newly created Project Management Office, designing systems, tools, and reporting cycles for real-time program oversight. This founding role involves assessing current project processes and proposing improvements for a more consistent and supported project delivery across a distributed, remote-first team.
Responsibilities
- Lead back-office project operations: tracking, reporting, and resourcing across PLACE's project portfolio.
- Establish and maintain registers for project risks, issues, dependencies and decisions, and embed a consistent approach to escalating and resolving them.
- Work closely with PLACE's Evaluation and Learning Lead to ensure project processes and reporting align with PLACE's Theory of Change and broader evaluation and learning approach.
- Build strong working relationships across PLACE's distributed, remote-first team.
- Establish and implement systems to monitor project delivery, ensuring activities are delivered on time and within scope.
- Help establish an external panel of specialists and experts who can be engaged for contracted project work as needed.
- Adapt the PMO function as PLACE's structure continues to settle following the recent restructure.
Requirements
- Solid experience in project management or PMO functions, ideally within a remote or distributed team.
- Strong diagnostic skills; assess before prescribing.
- Collaborative, comfortable engaging with a wide range of stakeholders across a distributed team.
- Comfortable with ambiguity and managing competing priorities with a proactive, adaptable approach.
- Ability to simplify complexity and make insights accessible to non-project management specialists.
- Demonstrate a commitment to PLACE's vision, values and principles, particularly around community leadership and shared decision-making.
- If you believe you have the attributes to do the job but don't match every point on the job ad, we welcome and encourage your application.
Skills
- Project Management
- PMO Functions
- Diagnostic Skills
- Stakeholder Engagement
- Ambiguity Management
- Priority Management
- Complexity Simplification
- Reporting
- Resourcing
- Risk Management
- Issue Management
- Dependency Management
- Decision Management
- Escalation
- Problem Resolution
- Alignment with Theory of Change
- Evaluation and Learning Approach
- Relationship Building
- Project Delivery Monitoring
- Scope Management
- External Panel Establishment
- Adaptability
Location
- Remote-first
Work Type
- Remote
- Flexible work arrangements
Experience Level
- Founding role
- Solid experience in project management or PMO functions
Education Level
- Project management certification (PRINCE2, PMP, AgilePM or equivalent) may be held
Benefits
- True flexibility and a strong focus on agility in the workplace
- Supportive and passionate team
- 5 weeks of Annual Leave for every 12 months of employment
- Two days volunteering leave for every 12 months of employment
- Learning and Development budget per employee
- Cultural and Ceremonial leave
About the Company
- PLACE is committed to an inclusive, equitable and accessible workplace.
- We encourage applications from people of diverse sexualities, gender identities and expressions, sex characteristics, cultural backgrounds, ages, abilities and lived experiences.
- A workplace that prioritises both diversity and inclusion, allowing everyone to bring their authentic selves to work in an environment that ensures psychological and physical safety.
Equal Opportunity
- PLACE is committed to an inclusive, equitable and accessible workplace.
- We encourage applications from people of diverse sexualities, gender identities and expressions, sex characteristics, cultural backgrounds, ages, abilities and lived experiences.
- Aboriginal and Torres Strait Islander people, people of colour, trans and gender-diverse people, people with disability, and people from regional and culturally diverse communities are strongly encouraged to apply.
- We are committed to providing an inclusive experience to all candidates.
- If you have a disability, condition, illness or access requirements, please let us know how we can best support you throughout your recruitment experience.
- We recognise that each individual's needs are different. Some examples of adjustments we can provide include (but are not limited to): Alternative formats or ways to submit your application (verbal or video), Flexible communication methods, Additional time to complete tasks, assessments or pre-interview work, Support from a support person or advocate during interviews, Modifications to the interview structure, environment or timing.