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About the Role

Provide administrative support to the project management team and assist in the administration of the field office to achieve efficient and accurate project documentation.

Responsibilities

Perform all essential Project Assistant/Coordinator responsibilities
Coordinate and/or supervise clerical/administrative staff
Answer phones, screen/handle routine items, and direct calls as appropriate
Compose and/or edit letters, memos, reports, procedures, etc.
Act as a liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, and maintaining public relations
Attend and document project meetings (write minutes)
Set up and maintain project filing system
Distribute documents to subcontractors and maintain document logs
Update drawings and post changes
Prepare and maintain RFI logs on CMiC system
Transmit and distribute submittals
Prepare and maintain submittal logs
Prepare and maintain expediting log
Perform expediting functions
Input quantities in labor cost reports on CMiC
Cost code and/or verify correct codes on time sheets
Prepare and document extra work orders
Maintain reference log and associated documents on CMiC
Review and assemble change order submittals and quantity surveys
Maintain progress photo album
Assist in compiling billings, lien releases and certified payrolls, as applicable
Compile contract close-out documents and as-builts
Document punch-list work
Create Owners’ forms as required for reporting purposes
Coordinate paper flow from field to Division Office
Complete other responsibilities as assigned

Requirements

4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
Ability to keyboard 65-75 WPM accurately
Advanced knowledge and use of word-processing and spreadsheet software
Proficient in use of general office procedures and office machines
Proficient English verbal communication skills, including professional telephone manner
Proficient written communication skills, including business writing skills
Reliability, dependability and flexibility

Skills

Word-processing software
Spreadsheet software
General office procedures
Office machines
English verbal communication
Professional telephone manner
English written communication
Business writing

Experience Level

Minimum 3 years administrative experience
Minimum 3 years construction project administration

Education Level

4-year business or technical degree

Benefits

Medical
Dental
Vision
401(k) with company matching
Employee Stock Ownership Program (ESOP)
Individual stock ownership
Paid vacation
Paid sick leave
Paid holidays
Bereavement leave
Employee assistance program
Pre-tax flexible spending accounts
Basic term life insurance and AD&D
Business travel accident insurance
Short and long term disability
Financial wellness coaching
Educational assistance
Care.com membership
ClassPass fitness membership
DashPass delivery membership
Voluntary benefits include additional term life insurance
Voluntary benefits include long term care insurance
Voluntary benefits include critical illness and accidental injury insurance
Voluntary benefits include pet insurance
Voluntary benefits include legal plan
Voluntary benefits include identity theft protection
Voluntary benefits include other voluntary benefit options