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About the Role
The Operations Manager will lead and direct the overall day-to-day operations of DTJ Design, providing oversight and support to administrative staff and remote offices. This role manages the Contracts Administration process and collaborates closely with firm leadership.
Responsibilities
- Manages the Contracts Administration process, including reviewing, tracking, editing, and formatting contracts.
- Recommends and performs edits to contracts to protect DTJ Design’s interests.
- Ensures executed contracts are shared with appropriate parties and stored correctly.
- Oversees Harbor compliance process for Company Business Licenses and Individual Professional Licenses.
- Manages facilities for offices, including lease management, capital project planning, employee space planning, and liaison with property management and realtors.
- Manages or assists in purchasing activities for supplies and facility needs.
- Discovers and evaluates opportunities to create initiatives that further the company’s goals.
- Coordinates diverse teams to foster an exchange of ideas and provide cross-team learning opportunities.
- Identifies potential problems and points of friction to find solutions that maximize efficiency and revenue.
- Contributes operational information and recommendations to strategic plans and reviews.
- Develops, implements, enforces, and evaluates policies and procedures.
- Oversees large equipment contract needs and maintenance.
- Analyzes and improves organizational processes, workflow, employee and space requirements, and equipment layout.
- Serves as primary liaison with utilities and local government agencies.
- Manages relationships with key operations vendors.
- Tracks vendor pricing, rebates, and service levels.
- Works closely with HR and leadership team to set and implement policies, procedures, and systems.
- Performs other duties as assigned.
Requirements
- Technically savvy with demonstrated knowledge of best practices in a corporate environment.
- Ability to interface with all staff levels.
- Excellent managerial and supervisory skills.
- Extensive knowledge of operations and business management.
- Ability to interpret financial data to set production or efficiency goals.
- Excellent organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite or similar software.
- Strong commitment to the company’s mission and values.
- Applicants must be legally authorized to work in the United States.
- This position is not eligible for employer-sponsored work authorization or visa sponsorship.
Work Type
- Remote offices
Education Level
- Bachelor's degree in Business Management or a related field (preferred).
Salary/Compensations
- $70,000 - $85,000 annually
Benefits
- Profit sharing
- Matching 401(k)
- Medical insurance
- Dental insurance
- Disability insurance
- Other ancillary insurance benefits
- 3 weeks PTO
- Option to purchase additional PTO
- 6 days Sick Leave
- 7 Paid Holidays
- Flexible work hours
- Professional development
- Continuing education
- Licensing support
- Community involvement opportunities
About the Company
- DTJ offers the opportunity to create exceptional places while building a rewarding career within an integrated, multidisciplinary design firm.
Equal Opportunity
- DTJ DESIGN is an Equal Opportunity Employer.
- We are committed to creating a diverse and inclusive workplace and welcome applicants of all backgrounds, experiences, and perspectives.
- All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.