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About the Role
The Administrative Assistant provides comprehensive administrative and marketing support to property management and mall operations. Key responsibilities include managing tenant and vendor databases, coordinating reports and lease documentation, supporting marketing initiatives, and assisting with event planning and communication. The ideal candidate brings strong organizational skills, excellent communication, proficiency in Microsoft Office and Yardi, and a customer-focused mindset.
Responsibilities
- Provide comprehensive administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
- Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
- Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
- Generate reports and track data using Yardi and other systems to support property and business development teams.
- Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.
- Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.
Requirements
- 2-4 years of administrative experience with a high school diploma or equivalent
- Ability to obtain your Notary within the first 60 days
- Experience with property management software (e.g., Yardi) and basic marketing tools
Skills
- Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Strong organizational skills
- Strong time management skills
- Strong attention to detail skills
- Excellent written communication
- Excellent verbal communication
- Customer service mindset
- Proficiency in Yardi
- Proficiency in basic marketing tools
Location
- Onsite
Work Type
- Full-time
- Hybrid
Experience Level
- 2-4 years
Education Level
- High school diploma or equivalent
Salary/Compensations
- $27-34 an hour
Benefits
- Best-in-class benefits with affordable employee contribution levels
- Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually
- 401(k) match with immediate vesting
- Ability to purchase company stock at a 15% discount
- 24 paid volunteer hours and employer charitable match
- Employee Assistance Program
- Career-development resources
- Comprehensive wellness program including Calm Health and ClassPass memberships
About the Company
- Macerich is one of the country's leading owners, operators, and developers of major retail real estate (NYSE:MAC).
- Our high-quality retail properties in many of the most affluent and densely populated U.S. markets set Macerich apart.
- By bringing communities together, we create long-term value for our shareholders, partners and customers.
- Our shared values drive our progress: Excellence, Relationships, Optimism, Integrity, Empowerment and Fun.
Equal Opportunity
- Macerich is an Equal Opportunity Employer committed to employing a diverse workforce.
- Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status or disability