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About the Role

This position is focused on advancing CADP’s work targeting expansion of behavioral health care access for young children and families served by Medi-Cal. The Project Manager will serve as an operational backbone of key CADP workstreams—driving cross-functional collaboration, keeping complex initiatives on track, and ensuring that our work translates into meaningful impact for children and families served by Medi-Cal.

Responsibilities

• Tracking and supporting completion of project deliverables.
• Reporting on progress to funders and stakeholders.
• Development and dissemination of education and workforce capacity building materials.
• Providing analytic support to advance quality improvement and change management processes.
• Administrative coordination.
• Driving cross-functional collaboration.
• Keeping complex initiatives on track.
• Ensuring work translates into meaningful impact.
• Leading work on various new systems, including project management platforms, learning management system, and a data collection and dashboard system.
• Facilitating efficient deliverable tracking mechanisms.
• Coordinating stakeholders and deliverables to ensure progress with initiatives.
• Developing programmatic materials to increase capacity for technical assistance consultants and other stakeholders.
• Assisting with administrative duties and analytic support for program reporting and evaluation.
• Coordinating and managing the execution of designated CADP workstreams.
• Collaborating with designated workstream leads to oversee project logistics, stakeholder engagement, and cross-functional collaboration.
• Managing group meetings.
• Coordinating partners and vendors.
• Developing meeting materials.
• Tracking action items.
• Ensuring timely follow-up with stakeholders.
• Keeping projects on schedule.
• Facilitating effective communication.
• Supporting the successful implementation of strategic population health initiatives.
• Meeting and project management of programs and curricula.
• Assessing and reporting on learner participation.
• Project planning.
• Vendor management.
• Platform management, such as learning management system, data and dashboard platform, and project management platform.
• Resource and knowledge management.
• Workstream coordination.
• Administrative support.
• Leading training efforts for stakeholders.
• Analyzing utilization data and preparing reports.
• Developing implementation plans with stakeholders.
• Building relationships with stakeholders.
• Developing strategic plans.
• Developing training curriculum and improvement materials.
• Serving as consultants on improvement efforts.
• Standardizing interventions and developing work tools.
• Managing and tracking deliverables.
• Developing dashboards and performance metrics.
• Researching best practices.
• Tracking clinical and quality improvement data.
• Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives, / processes, and / or functions.
• Assesses presentation / course results through student and participant evaluations and levels of interest shown and recommends appropriate changes.
• Analyze and summarize participation with learning management system and develop improvement recommendations.
• Gathers and assembles analytical and factual data on assigned problems and issues to prepare reports and / or analyses summarizing information on the assigned issues and commenting on other significance for internal or external constituents.
• Develop project plan and work with key stakeholder to accomplish plan.
• Stakeholder Vendor Management.
• Build and maintain strong working relationships with internal and external stakeholders.
• Coordinate timeline and professional follow-up communications with stakeholders after meetings and key touchpoints.
• Coordinate with external partners and vendors supporting workstream activities and events.
• Manage vendor relationships including deliverables and other operations as needed in collaboration with operations and finance teams.
• Ensure partner and vendor deliverables align with timelines and quality standards.
• Serve as day-to-day point of contact for partner and vendor communications.
• Track partner and vendor performance and flag issues to leadership as needed.
• Prepares, edits and modifies documents including research reports, manuscripts, presentations and proposals.
• Utilizes evaluation tools for courses, instructors and programs to evaluate and adjust course curriculum or presentation.
• Using subject matter knowledge, collects and prepares information for use in discussions, meetings of internal and external constituents.
• Meeting and Project Management.
• Develop project plans, manage timelines, coordinate meetings, preparate materials, track action items and ensure timely follow up with stakeholder and project follow-up with stakeholders and project Team for programs.
• Develop meeting agendas in collaboration with workstream lead and key stakeholders.
• Manage all meeting logistics including venue, platforms, calendar invites, and attendee coordination.
• Facilitate and support facilitation of meetings to ensure productive and efficient use of time.
• Prepare and distribute meeting materials, presentations, and pre-read documents in advance of meetings.
• Capture detailed meeting notes and facilitate follow-through amongst team members and stakeholders in a clear and coordinated fashion.
• Participates in administrative / research policy and program project planning and development.
• Assists in conducting analysis, prioritizing work assignments and developing program recommendations.
• Knowledge Management.
• Plan and manage project deliverables and resources by tracking budgets, monitoring project milestones, maintaining documentation, preparing reports, and ensuring projects remain on schedule and aligned with organizational objectives.
• Maintain organized project files, documentation, and records for all active initiatives.
• Workstream Coordination.
• Monitor project milestones and deliverables across multiple activities.
• Manage competing priorities with workstream lead and teams to prioritize, identify trade-offs, and make recommendations on how to make timely and productive progress.
• Proactively identify project risks, delays, or gaps and escalate to leadership with recommended solutions.
• Coordinate logistics for all workstream activities from planning through execution and closeout.
• Plan and schedule activities within designated workstream, ensuring mutli-system and multi-stakeholder alignment and strategic participation.

Requirements

• Bachelor's degree in related area and minimum one year of experience or equivalent experience / training.
• Working knowledge of common organization- or research-specific and other computer application programs.
• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Proficient in ability to use discretion and maintain all confidentiality.
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Proficient in ability to multi-task with demanding timeframes.
• Working knowledge of applicable policy analysis techniques.
• Demonstrates ability to facilitate projects from initiation through closeout, ensuring alignment across workstreams and team members.
• Fosters a collaborative working environment that motivates and keeps members on track toward meeting project milestones.
• Ability to build and maintain strong relationships with clients, vendors, and stakeholders.
• Experience in supporting complex multi-system, multi-stakeholder projects within health care or public health settings.
• Experience with pediatric health care, early childhood health and mental health, and public health financing is preferred.
• Additional experience in population health, public health and clinical implementation is also helpful.

Skills

• Project management
• Stakeholder engagement
• Workforce capacity building
• Analytic support
• Systems thinking
• Hands-on execution
• Cross-functional collaboration
• Quality improvement
• Change management
• Communication
• Interpersonal skills
• Discretion
• Confidentiality
• Sound judgment
• Data analysis
• Research
• Data synthesis
• Attention to detail
• Multi-tasking
• Policy analysis
• Project facilitation
• Relationship building
• Population Health project coordination
• Public Health project coordination
• Mental Health and/or Behavioral Health project coordination or management
• Technical assistance model development
• Clinical curriculum development
• Learning communities
• Practice transformation methodology
• Clinical consultation model
• Implementation support approaches

Experience Level

• Minimum one year of experience or equivalent experience / training.

Education Level

• Bachelor's degree in related area
• Masters in Public Health or Health-related field

About the Company

• The UCSF Center for Advancing Dyadic Care in Pediatric (CADP) is focused on advancing work targeting expansion of behavioral health care access for young children and families served by Medi-Cal.