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About the Role

The Marketing and Events Coordinator supports the Marketing Director and marketing team by coordinating marketing operations, maintaining departmental systems and records, assisting with internal communications, supporting company events, managing swag and apparel programs, and contributing to employee engagement and community outreach initiatives. This position plays a key role in promoting Dynalectric Oregon's brand, culture, and employee experience by ensuring marketing initiatives are organized, professionally executed, and aligned with company objectives.

Responsibilities

Maintain marketing file organization, digital asset libraries, departmental records, and document retention systems.
Create and maintain forms, spreadsheets, Smartsheets, databases, and other administrative tools that support marketing operations.
Track and coordinate marketing requests from internal departments and assist with project execution.
Manage departmental reports, schedules, tracking systems, and administrative records.
Prepare, format, and maintain PowerPoint presentations, reports, and marketing materials for internal use.
Coordinate and distribute internal New Project Announcements.
Maintain marketing calendars, project trackers, and workflow systems.
Assist with office branding, signage, and workplace appearance initiatives.
Ensure accuracy and consistency of marketing documents and brand standards.
Maintain confidentiality when handling employee information, internal communications, and company records.
Assist with LinkedIn content planning, content creation, scheduling, and social media support.
Help collect and organize project photos, employee highlights, field stories, and company news for future marketing use.
Support internal communication campaigns, employee announcements, event promotions, and company-wide initiatives.
Assist with maintaining brand consistency across presentations, documents, digital assets, apparel, signage, and promotional materials.
Support multimedia projects, including photography and video production, by assisting with planning, logistics, and on-site coordination.
Own and maintain the Swag Log Smartsheet, including approval tracking, order management, and delivery verification.
Process and fulfill internal swag requests through the Swag App.
Maintain accurate inventory records for branded merchandise and promotional materials.
Conduct routine inventory counts and proactively reorder products as needed.
Coordinate employee apparel programs, including the annual Company Apparel Buy and bi-monthly Field Buys.
Manage new-hire swag bag inventory and distribution.
Maintain employee apparel sizing records and ensure information remains current.
Coordinate with vendors regarding quotes, orders, deliveries, and issue resolution.
Track spending and maintain records related to swag and apparel purchases.
Maintain the Events Calendar Smartsheet and proactively track tasks, deadlines, and event milestones.
Coordinate event logistics, including vendor communication, purchasing, scheduling, registrations, setup, cleanup, and on-site event support.
Support company events including: Winter Gala, Management Retreat, Summer BBQ, Safety Expo, Employee appreciation events, Other company-sponsored activities.
Assist with seasonal and holiday initiatives, including office decorations, employee gifts, toy drives, holiday cards, catered lunches, and Thanksgiving pie distribution.
Assist with planning and coordinating recruiting events, job fairs, trade shows, school partnerships, and workforce development activities.
Coordinate charitable sponsorship participation, including approvals, registrations, payment requests, employee signups, and event communication.
Support community outreach programs and company-sponsored volunteer activities.
Collect event feedback and assist with post-event evaluations and documentation.

Requirements

BSc/BA preferred, but not required
Solid understanding of marketing principles
Good knowledge of MS Office 365 suite
Knowledge of Bluebeam Revu preferred
Event experience preferred
Experience in Adobe Illustrator and InDesign preferred, but not required
Strong data entry skills
Outstanding verbal and written communication skills
Excellent customer service skills
Excellent organizational and time-management skills
Ability to multi-task in a fast-paced work environment
Must be a self-starter and able to work with different departments
The MEC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Skills

Marketing Administration
Department Support
Digital Asset Management
Record Keeping
Document Retention
Spreadsheet Creation
Database Management
Project Coordination
Report Generation
Schedule Management
Tracking Systems
Presentation Formatting
Brand Standards
Confidentiality
Internal Communications
Social Media Support
Content Organization
Multimedia Project Support
Inventory Management
Order Management
Event Logistics Coordination
Vendor Communication
Community Outreach
MS Office 365
Bluebeam Revu
Adobe Illustrator
Adobe InDesign
Data Entry
Verbal Communication
Written Communication
Customer Service
Organizational Skills
Time Management
Multi-tasking

Location

Office-based

Work Type

Full-time
Some travel may be required

Experience Level

Entry Level

Education Level

BSc/BA preferred

Benefits

Health & Welfare (medical, dental & vision)
401(k)
401(k) match
Paid time off
Paid holidays
Flexible spending accounts
Life insurance
Disability insurance
Employee assistance program

About the Company

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems.
We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity

Equal Opportunity Employer/Veterans/Disabled