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About the Role

As an integral member of the FM-PRO Department and the Toronto Western Hospital Surgical Tower, the Project Manager leads and coordinates furniture, fixtures, and equipment (FFE) under the direction of the Manager, FM-PRO – Furniture, Fixtures and Equipment. This role involves the planning and development of a New Patient Tower at Toronto Western Hospital, ensuring successful stakeholder participation and project delivery on time, on budget, and within scope.

Responsibilities

Lead and manage various project tasks in the planning and design of complex large-scale redevelopment projects from project conception to project implementation.
Coordinate with the FFE team in all project activities.
Act as a liaison between UHN stakeholders and the Consultant team for efficient and effective exchange of FFE information.
Oversee and support all aspects of projects including planning, coordination, tracking, evaluation, schedule and budget management.
Prepare and maintain project documentation including proposals, project plans, budgets, meeting agendas, documents and decks.
Monitor and report on progress, risks and issues associated with the project to all stakeholders and escalate as appropriate.
Provide strategies for risk mitigation and resolution.
Engage and communicate with stakeholders on an ongoing basis to ensure changing resource and project requirements are met and understood.
Prepare RFI/RFQ/RFPs for equipment purchases for Surgical Services, In-Patient Units, ICU, Pharmacy, and MDRD in accordance with Broader Public Sector (BPS) directives.
Coordinate integration of Architecturally Significant Equipment within construction projects in alignment with construction schedules and in coordination with the Project Team and construction manager.
Work with Capital Finance and Procurement to establish and monitor capital FFE budget and procurement processes.
Coordinate with medical engineering for the selection, configuration, and acceptance of medical equipment.
Work with the Operational Readiness team on the development of the transition schedule and operational readiness activities.
Plan and monitor the scheduling of delivery and installation with various parties including vendors and the construction manager.

Requirements

Minimum of 7+ years of related FFE practical experience.
Experience with furniture and equipment planning and procurement required.
Experience with decanting and relocation of personnel, furniture, and equipment required.
Excellent time management, prioritization, and organizational skills required.
Very strong verbal and written communication skills, to both internal and external stakeholders required.
Strong experience in coordination of multi-stakeholder meetings, including preparation of presentation materials, meeting minutes, and meeting agendas.
Responsive to urgent demands and short timelines.

Skills

Project Management Professional (PMP) certification is an asset.
Experience in working in a healthcare environment, major institutional or public sector is an asset.
Knowledge in building technical codes and standards applicable to acute health care environments is an asset.
Knowledge of Broader Public Sector Procurement Directives and Supply Chain Guidelines is an asset.
Experience with CCDC-5B Construction Management is an asset.
Experience with equipment list development and maintenance is an asset.

Location

67 College Street
Toronto Western Hospital

Work Type

Permanent Full-Time

Experience Level

Minimum 7+ years related FFE practical experience

Education Level

Bachelor’s degree in Biomedical Engineering, Health Administration, Science, Architecture Engineering, Construction or other planning and management fields or recognized equivalent required.

Salary/Compensations

CAD 93,015 - CAD 116,252 per year

Benefits

Competitive offer packages
Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

About the Company

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.
With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre.
As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.
UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine.
UHN is a research hospital affiliated with the University of Toronto.
UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Equal Opportunity

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace.
Requests for accommodation can be made at any stage of the recruitment process.
Applicants need to make their requirements known.