Administrative Assistant - Multi-Location - Inn at the Opera/Suites at Fisherman's Wharf Resort
Travel + Leisure Co. · CA, US
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About the Role
The Administrative Assistant performs clerical duties including correspondence, scheduling, calendar maintenance, answering phones, screening calls, and taking messages. This role develops and prepares presentation materials, sets up and maintains files, makes appointments and travel arrangements, and schedules and coordinates internal and off-site meetings. The position also uses computer skills to enter and maintain data, coordinates activities related to department functions, assists with Site Recognition Activities, and serves as the point of contact for site Charity Drives and facilities requests.
Responsibilities
- Performs clerical duties including correspondence, scheduling, calendar maintenance, answering phones, screening calls, and taking messages.
- Develops and prepares presentation materials.
- Sets up and maintains files.
- Makes appointments and travel arrangements.
- Schedules and coordinates internal and off-site meetings.
- Uses computer skills to enter and maintain data.
- Coordinates activities related to department functions.
- Assists the organization with Site Recognition Activities.
- Serves as point of contact for site Charity Drives.
- Ensures repairs and facilities management requests are filled.
- Provides general administrative support to the Site Director.
- Liaises with other operations teammates and business functions.
- Compiles, develops, and analyzes information for reports, presentation materials, charts, graphs, and tables.
- Maintains department staffing information including job descriptions, organizational charts, and scheduling of performance reviews.
- Assists in budget preparation and control activities.
- Administers programs, projects, and/or processes specific to the department and business unit.
- Serves as liaison with others regarding administrative issues related to all department functions.
- Handles owner complaints and sensitive/confidential issues.
- Responsible for equipment inventory and disposal.
Requirements
- Open Availability to work 8/9am – 4:30/5:30pm at 2 locations
- Strong attention to detail
- Accounting and Invoice experience
- Ability to meet deadlines
- Excellent organizational and strong communications skills, including verbal and written required.
- High level of organizational and multi-project tasking skills required
- Ability to respond to rapidly changing conditions with agility and imagination, capitalizing on opportunities.
Skills
- MS Exchange
- Outlook
- Office Suite
- Word
- Excel
- SharePoint
- PowerPoint
Location
- 333 Fulton St, San Francisco, CA 94102
- 2655 Hyde Street San Francisco, CA 94109
Work Type
- Full-time
Experience Level
- 1 years of related administrative and accounting experience
Education Level
- High School Diploma or equivalent
- Associate's degree preferred
Salary/Compensations
- $25.00 - $25.00 per hour
Benefits
- Medical
- Dental
- Vision
- Flexible spending accounts
- Life and accident coverage
- Disability
- Wish day paid time to volunteer at an approved organization of your choice
- 401k with employer match
- Legal and identity theft plan
- Voluntary income protection benefits
- Wellness program
- Employee Assistance Program
- Paid time off (depending on position)
- Parental leave (depending on position)
- Holidays (depending on position)
About the Company
- Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands.
- Innovation and growth keep our work interesting and fun.
- Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.
- Hospitality is at the heart of all we do at Travel + Leisure Co.
- Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another.
- We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience.
- Join our global team and build a career where memories start with you.
Equal Opportunity
- We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class.
- If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.