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About the Role

The Texas Department of Family and Protective Services (DFPS) works to build on the strengths of families and communities to keep children and vulnerable adults safe so they thrive. This role involves performing advanced project management work, coordinating project planning and initiation, monitoring progress, and communicating with stakeholders.

Responsibilities

Manage, develop, and oversee projects using accepted project management methodologies.
Provides consultative services and technical assistance to internal and external partners regarding FFPSA project implementation and management.
Prepares and maintains comprehensive project documentation, including work plans, progress reports, timelines, and performance metrics.
Oversees the planning, development, implementation, and monitoring of FFPSA projects.
Develops and manages project goals, objectives, scope, timelines, milestones, and performance measures.
Monitors progress to ensure projects are completed on time and within budget.
Identifies and mitigates project risks and issues, ensuring compliance with agency policies and procedures.
Manages the planning, initiation, execution, and completion of major projects that support the DFPS mission to strengthen families and prevent children from entering foster care.
Develop project budgets, schedules, work plans, resources requirements, and cost estimates and projections.
Coordinates with internal and external stakeholders to develop project timeframes, milestones, work plans, and cost estimates to meet project completion dates.
Works with program staff to ensure resources and budget are available to meet project requirements.
Plan and manage efficient project meetings.
Facilitates stakeholder meetings, workgroups, and training sessions to promote information sharing and collaboration.
Leads cross-divisional coordination efforts to align FFPSA initiatives with DFPS strategic goals.
Serves as a liaison among internal divisions, external agencies, providers, and other stakeholders to facilitate project success.
Monitor and manage project cost to ensure that projects are completed within budget.
Coordinates with the Office of Finance to monitor the progress, schedule, and costs of projects and reports to project teams and leadership.
Coordinates, plans, and evaluates projects using accepted project management methodologies.
Develops and coordinates briefing materials, logic models, strategic plans, and FFPSA project presentations.
Evaluates progress and outcomes using established project management methodologies (e.g. Agile or PMBOK-based approaches) to ensure effective planning, execution, and alignment with organizational goals.
Coordinates project activities with other state agencies, governmental jurisdictions, or private sector partners and contractors.
Assists with long-term planning and strategic initiatives related to FFPSA to strengthen system support project activities.
Represents DFPS and the FFPSA Division in meetings, conferences, and other events, while coordinating associated project activities.
Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications.
Reviews and analyzes reports and performance data submitted by contracted providers to assess quality, accuracy, and compliance with contract requirements, project specifications, and performance measures.
Communicates project methodology and processes to interested groups and team members.
Communicates project updates, processes, and outcomes to leadership, staff, and stakeholders through written and verbal reports.
Monitors and records project responses, issues, actions, and decisions and communicates to project teams and leadership.
Compiles and distributes project information, project status reports, and project budget expenditures.
Prepares high quality written project reports, updates, summaries, and other project-related documents.
Provides regular updates to management, project teams, and others of project status and related issues.
Coordinates and responds to requests for changes from the original specifications.
Reviews internal and external requests for changes to project scope, timelines, or specifications, analyzes impacts and coordinates responses in accordance with established project and contract requirements.
Develops, reviews, and recommends proposals and bids to management.
Coordinates with internal stakeholders to develop proposals and associated costs to support project activities and provides recommendations to management.
Performs related work as assigned.

Requirements

Ability to maintain the security and integrity of the infrastructure per Governor Abbott Executive Order GA-48.
Experience in project management in relevant areas of project assignment.
Minimum of five years’ experience managing or coordinating large-scale or cross-divisional projects or programs.
Minimum of two years’ experience in child welfare, social services, or public sector programs.
Applicants selected for hire must pass a background check and if applicable a driver’s record check.
State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code.
Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.
As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards.
The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.
DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work.
Employees must provide documentation to DFPS to show their identity and authorization to work in the US.
In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Skills

Project management theories and practices applicable to limited-scope projects
Systems and procedures used to evaluate a third-party vendor’s performance
Local, state, and federal laws and regulations relevant to the administration of the project undertaken
Project management theories and practices applicable to projects of moderate scope
Project management theories and practices applicable to projects that are complex in scope
Program planning, implementation, and evaluation methods
State and federal child welfare programs, particularly the Family First Prevention Services Act (FFPSA)
Applicable laws, regulations, and policies related to social services and prevention programs
Project management monitoring
Use of a computer and applicable software
Addressing changes in scope or timing
Managing multiple complex projects simultaneously
Facilitating collaboration among diverse stakeholders
Analyzing data and preparing reports and presentations
Using project management tools and software
Communicating effectively, both orally and in writing
Exercise sound judgment in making critical decisions
Analyze complex information and develop plans to address identified issues
Demonstrate negotiation and facilitation skills
Identify project risks
Prepare reports and charts
Assign duties and responsibilities and coordinate the work of project staff
Manage project activities
Establish project goals and objectives
Identify project gaps
Plan, organize, and manage project activities and deliverables
Develop and maintain effective working relationships internally and externally
Work independently and exercise sound judgment
Adapt to changing priorities and manage competing demands

Location

AUSTIN

Work Type

Full time
Up to 15% Travel

Experience Level

Advanced (senior-level)
Minimum of five years’ experience managing or coordinating large-scale or cross-divisional projects or programs
Minimum of two years’ experience in child welfare, social services, or public sector programs

Education Level

Graduation from an accredited four-year college or university with major course work in a field relevant to the assignment is generally preferred
Advanced degree is generally preferred

Salary/Compensations

$5,425.33 - $8,886.16 Monthly

Benefits

100% paid health insurance for you, and 50% paid for eligible family members
Retirement plans with lifetime monthly payments after five years of state service
Options to save even more with 401(k) and 457 plans
Paid vacation, holidays, and sick leave
Optional dental, vision, and life insurance
Flexible spending accounts for added tax savings on health and dependent care
Employee discounts on things like gym memberships, electronics, and entertainment
Public Service Loan Forgiveness may be available

About the Company

The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive.
We do this through investigations, services, and referrals.

Equal Opportunity

All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.