Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
Tailor your resume to this Legal Support Specialist role.
Rezi rewrites your resume against Greenberg Traurig's job description. Free.
Tailor your resume to this Legal Support Specialist role.
Rezi rewrites your resume against Greenberg Traurig's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Legal Support Specialist posting at Greenberg Traurig — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Legal Support Specialist posting at Greenberg Traurig — free, in seconds.
About the Role
Greenberg Traurig (GT), a global law firm, seeks a Legal Support Specialist to support attorneys in their Global Restructuring and Special Situations practice. This role involves serving as a key point of contact for clients, providing administrative and document processing services, and assisting with event organization and invoice processing. The position requires a highly skilled professional who thrives in a fast-paced, deadline-driven environment with strong problem-solving abilities and a client-focused mindset.
Responsibilities
- Manages and maintains busy calendar and schedule appointments.
- Prepares and organizes complex travel arrangements.
- Maintains client files, updates contact lists.
- Conserves attorneys’ time by reading, researching and routing correspondence.
- Monitors, screens, and responds to and distribute incoming communications.
- Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
- Manages invoicing, client billing and collections, time entry.
- Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships.
- Drafts client engagement letters and process conflict checks and new matter requests.
- Assists in business development initiatives and filings, including coordinating events with marketing.
- Maintains legal files (both paper & electronic).
- Assists with filing pleadings with the court and service thereof.
- Assists with preparing fee applications for estate representations.
- Prepares agendas, reviews and preparation of billing invoices, and other administrative duties, as needed by the department.
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.
Requirements
- Extremely organized, detail-oriented, able to multi-task and prioritize their workload.
- Self-starter, forward-thinking, action-oriented and focused.
- Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.
- Strong attention to detail, organizational skills and ability to manage time effectively.
- Ability to work under pressure to meet strict deadlines.
- Excellent verbal and written communication skills.
- Learn quickly to adapt to new situations.
- Ability to respond outside of normal business hours.
- Bachelor's degree or equivalent experience preferred.
- Minimum 5 years of experience as a legal secretary/assistant, working in a business law practice with focus on the bankruptcy practice area.
- Proficiency with invoicing and fee applications.
- Exceptional computer skills with the ability to learn new software applications quickly.
- Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.
- Understanding of AI capabilities, limitations, and responsible use in a professional environment.
- Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
- Occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
- May be sedentary and require the employee to sit for extended periods of time.
- Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
- Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.
Skills
- Problem-solving
- Decision-making
- Communication
- Client-focused
- Adaptability
- Innovation
- Organization
- Detail-oriented
- Multi-tasking
- Prioritization
- Self-starter
- Forward-thinking
- Action-oriented
- Interpersonal skills
- Team collaboration
- Independent work
- Time management
- Working under pressure
- Meeting deadlines
- Verbal communication
- Written communication
- Quick learning
- Adaptability to new situations
- Responding outside of normal business hours
- Invoicing
- Fee applications
- Computer skills
- Learning new software applications
- Windows-based software
- Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
- Document management
- Office technologies
- AI capabilities
- AI tools (Copilot, ChatGPT, or similar platforms)
- Manual dexterity
- Filing
- Lifting files
- Opening filing cabinets
- Bending
- Standing
Location
- New York City
- Westchester
- Nassau County
Work Type
- In-office presence required
- Full-time
Experience Level
- Minimum 5 years of experience
Education Level
- Bachelor's degree or equivalent experience preferred
Salary/Compensations
- $46.70 to $52.20 per hour
Benefits
- Competitive compensation
- Excellent benefits package
- Discretionary bonus
- Health insurance with an optional HSA
- Short term disability
- Long term disability
- Dental insurance
- Vision care
- Life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- 401K
- Vacation
- Sick time
- Employee assistance program
- Voluntary accident insurance
- Voluntary life
- Voluntary disability
- Voluntary critical illness and cancer insurance
- Pet insurance
- Commuter and Transit programs
About the Company
- Greenberg Traurig (GT) is a global law firm with locations across the world in 15 countries.
- GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
Equal Opportunity
- GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.