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About the Role
The Facilities Coordinator is the primary point of contact for facility-related matters, coordinating property services, overseeing maintenance and minor renovation projects, managing vendor and service contracts, and optimizing the use of physical space. This role works closely with internal stakeholders, service providers, contractors, and vendors to ensure projects are completed on schedule, building operations run smoothly, and facility standards are consistently met. The incumbent will also contribute to capital and facilities projects, support space utilization initiatives, and help maintain a safe and secure environment.
Responsibilities
- Planning and overseeing facilities and business services operations
- Developing project schedules including milestones, critical path, timelines, deliverables and reporting
- Overseeing the implementation of minor renovations
- Scheduling ongoing property service requirements
- Determining logistical details required for internal moves
- Producing technical documentation and CAD drawings for approval
- Identifying and resolving minor building security issues
- Providing safety training and ensuring compliance to occupational safety precautions
Requirements
- Bachelor's Degree or acceptable combination of equivalent experience
- Minimum five years' recent and related experience in facilities management and administration, preferably in an academic setting
- Demonstrated experience managing space projects and experience in the delivery of services
- Experience coordinating moves and security access, and managing workplace inspections
- Experience acting as the first point of contact for property and facilities issues
- Experience conducting building inspections and demonstrated awareness of building systems, security and fire procedures
- Identifying and reporting facility repair and/or maintenance needs in a large, complex institution
- Experience submitting work orders
- Experience planning ongoing scheduled and non-scheduled facility maintenance programs
- Experience overseeing the implementation of renovations
- Experience selecting appropriate contractors and consultants based on work required and inspecting completed work
- Demonstrated experience handling multiple projects with excellent quality control and accuracy of work
- Experience working with and drawing in AutoCAD
- Demonstrated knowledge of Health & Safety regulations, including OHSA and WHMIS
- Advanced skills with MS Office, including Word, Excel, Outlook
- Strong customer service orientation; interest and ability to understand clients’ needs and ability to generate options for how those needs may be satisfied
- Must be tactful, diplomatic and courteous in sometimes difficult situations and effective in dealing with competing requests from members of the community
- Excellent ability to initiate projects, problem-solve, use good judgement and decision-making skills
- Superior organizational skills, demonstrated ability to manage multiple priorities and meet deadlines within a high-volume workload
- Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices
- Demonstrated ability to work independently and as part of a team
- Accuracy and attention to detail is essential
Skills
- AutoCAD
- MS Office
- Word
- Excel
- Outlook
- Health & Safety regulations
- OHSA
- WHMIS
- Customer service
- Project initiation
- Problem-solving
- Judgment
- Decision-making
- Organizational skills
- Attention to detail
Location
- St. George (Downtown Toronto)
Work Type
- Full-Time
- Continuing
Experience Level
- Minimum five years' recent and related experience
Education Level
- Bachelor's Degree or acceptable combination of equivalent experience
Salary/Compensations
- $86,340. with an annual step progression to a maximum of $110,415.
About the Company
- OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research.
- As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto - Canada’s most dynamic and comprehensive institution of higher learning.
- OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy.
- A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborative energy that few institutions in the world can claim.
Equal Opportunity
- Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.