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About the Role
Langan is seeking an Administrative Assistant to provide essential administrative support to the Syracuse, NY office. This role offers the opportunity to partner with office leadership on projects that enhance operational success.
Responsibilities
- Manage satellite office operations and coordinate with building/coworking-space management.
- Administer building and visitor access.
- Manage inventory and ordering of office supplies and PPE.
- Coordinate new-hire onboarding logistics, including workspace, parking, and access setup.
- Arrange conference room, catering, and hospitality for meetings and interviews.
- Support business development by tracking networking events, conferences, and client-development activities.
- Maintain general office stewardship and a professional workplace environment.
- Schedule and coordinate meetings, events, interviews, annual performance reviews, and appointments.
- Arrange complex and detailed travel plans and itineraries.
- Maintain individual, project, and/or group calendars and assist office management with daily priorities.
- Retrieve and distribute phone messages and assist callers.
- Provide administrative support with filing, photocopying, scanning, and faxing.
- Compose timely responses to written inquiries and distribute mailings.
- Compose and edit plans, specifications, reports, memorandums, and correspondence.
- Prepare printed reports and other duplicated materials.
- Maintain corporate contact lists, Outlook contacts, files, databases, records, and other documents.
- Create, edit, and/or format PowerPoint presentations, technical reports, and proposals.
- Assist with timely submission of employee timesheets and expense reports.
- Act as back-up for office services, IT, Marketing, and HR.
- Perform other duties as requested.
Requirements
- High School degree required.
- Ability to maintain confidentiality.
- Strong sense of initiative and flexibility.
- Excellent communication and interpersonal skills.
- Strong attention to detail with excellent analytical, multitasking, organizational, and judgment capabilities.
- Ability to work effectively independently and in a team environment.
Skills
- Administrative Assistant experience
- Professional Services sector experience
- Confidentiality
- Initiative
- Flexibility
- Communication skills
- Interpersonal skills
- Attention to detail
- Analytical skills
- Multitasking skills
- Organizational skills
- Judgment capabilities
- Independent work
- Teamwork
Location
- Syracuse, NY
Work Type
- Full-time
Experience Level
- 2+ years of Administrative Assistant experience
Education Level
- High School degree
- Bachelor’s degree a plus
Salary/Compensations
- $26—$40 USD
Benefits
- Company-paid medical, dental, and vision coverage
- Life insurance
- Short- and long-term disability insurance
- Paid pregnancy disability leave
- 401(k)/Roth with company match
- Paid time off
- Parental leave
- Military leave
- Employee referral bonuses
- Professional license bonuses
- Educational reimbursement
- Employee resource groups
- Flexible work schedules
- Extensive training
- Wellness programs
- Buddy and mentoring programs
- Discretionary annual bonus
- Up to 20 days of paid vacation time
- 10 days of paid sick time
- 10 paid holidays
About the Company
- Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world.
- Employees collaborate seamlessly among 50+ offices and gain valuable hands-on experience that fosters career growth.
- Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.
- Consistently ranked among the top ten “Best Firms to Work For” and Engineering News-Record’s top 50 firms worldwide, Langan attracts and retains the best talent in the industry.
- Employees thrive at Langan, a firm that fosters an inclusive and supportive work environment for all; prioritizes wellbeing, health, and safety; encourages volunteerism and philanthropy; offers workplace flexibility, along with carbon-neutral office spaces; and empowers individuals to contribute their skills and knowledge to make impactful contributions.
Equal Opportunity
- Langan is committed to providing equal employment opportunities to all qualified applicants and employees, including individuals with disabilities and protected veterans.
- We believe that an inclusive workplace is essential for the well-being and success of our employees.