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About the Role

The National Archives (TNA) is seeking an enthusiastic and creative Grant Development Officer to support the development of grant-funded projects, partnerships, and fellowships. This role is critical in supporting grant fundraising and expanding our grant-winning capability, working closely with the Grant Development Manager and colleagues across TNA.

Responsibilities

Proactively support the Grant Development Team in managing grant applications from ideation to submission.
Conduct prospect research to identify new funders, calls, and opportunities.
Support the delivery of the internal Strategic Research Fund, providing guidance and administrative support.
Manage the administration of demand-managed funding calls, designing and delivering internal selection processes.
Lead the approval, drafting, and submission of institutional letters of support.
Lead the administration of TNA’s pre-award process, collating documentation for approval and submission.
Support the compilation of activity reports and statistics for departmental reporting.
Manage the Grant Development Team’s information and documentation, maintaining an accurate filing system.
Lead the Grant Development’s team internal and external communications and messaging.
Identify and communicate funding opportunities across The National Archives.
Support external meetings and events for TNA’s grant development portfolio.
Co-ordinate the set up and delivery of grant development training and knowledge dissemination workshops.
Assist with project budgeting and grant proposal costings.
Understand funder financial regulations and support compliance requirements.
Support the financial processing of the Grant Development Team as required.

Requirements

Graduate-level education or equivalent experience.
Excellent written and verbal communication skills.
An understanding of grant funding in the research and/or cultural heritage sectors.
High level of numeracy for budgeting and financial processing.
Strong time management skills, with ability to prioritise tasks within a shifting workload and manage conflicting demands.
Good communication skills, including face-to-face, over videoconference and written.
Ability to understand and explain information (including financial information) clearly.
Excellent team player with good co-ordination and interpersonal skills.
Ability to build effective collaborative relationships and networks.
Ability to negotiate and manage challenge with clarity and diplomacy.
Good judgement as to when to progress an issue independently, and when to escalate to line manager or other senior staff.
Excellent attention to detail.
Ability to maintain accurate and up-to-date record-keeping systems.
Prior experience of grants administration in the academic or cultural heritage sectors (desirable).
Interest in arts, culture and heritage, and the work of The National Archives (desirable).
Must pass a disclosure and barring security check.
Must complete basic personnel security standard checks.

Skills

Written communication
Verbal communication
Grant funding understanding
Numeracy
Budgeting
Financial processing
Time management
Prioritization
Conflict management
Face-to-face communication
Videoconference communication
Information explanation
Financial information explanation
Teamwork
Coordination
Interpersonal skills
Relationship building
Networking
Negotiation
Diplomacy
Independent judgment
Escalation
Attention to detail
Record-keeping

Location

Kew site (onsite)

Work Type

Permanent
Full time
Part-time working considered
Flexible working considered
Job share considered
Hybrid (combination of onsite and home working)

Experience Level

Higher Executive Officer (Band E)

Education Level

Graduate-level education or equivalent experience

Salary/Compensations

£34,882 per annum

Benefits

Generous benefits package
Pension
Sports and social club facilities
Onsite gym
Discounted rates at on-site cafe
Opportunities for training and development
Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years)
10½ days public and privilege holidays per annum

About the Company

The National Archives is the living, growing home of our national story, an institution nearly 200 years old with a collection spanning 1,000 years of history.
We are striving to become the 21st Century national archive: Inclusive, Entrepreneurial, Disruptive.
The Research, Grants and Academic Engagement department is the central locus for research strategy and delivery, research impact, culture and engagement, grant fundraising and philanthropy, management and assurance of external funding, and grant-making to the archives and GLAM sectors.
The National Archives has a strong track record of securing external funding with a grant portfolio of over £16m.
Grant income has grown by nearly 500% since 2022-23.
Fundraising operations were consolidated with The National Archives Trust in April 2026.
We have a strategic priority to secure new charitable and philanthropic funding.
We aim to grow research income beyond arts and humanities, reach a wider breadth of funders nationally and internationally, and raise our profile through creative public engagement and learning programmes.
We are a UKRI-accredited Independent Research Organisation.
The National Archives Trust is a registered charity that supports The National Archives to engage and educate the public, and conserve and preserve the collection.

Equal Opportunity

The Civil Service is committed to attract, retain and invest in talent wherever it is found.
The Civil Service embraces diversity and promotes equal opportunities.
We run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
This vacancy is part of the Great Place to Work for Veterans initiative.