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About the Role
The Principal Document Control Specialist interprets internal or external business issues and recommends best practices. They will solve complex Document Control-related problems independently and may lead functional teams or projects, bringing in-depth expertise in Document Control and broad knowledge within the General Services function.
Responsibilities
- Gain experience in the iDocs work area.
- Develop basic technical skills to complete assigned work.
- Engage the participation of other disciplines as Lead Document Controller.
- Coordinate all activities within own discipline and discipline interfaces with other disciplines.
- Lead the Document Management team for the assigned work area, ensuring completion within schedule, budget, and standards.
- Plan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and workforce resources.
- Ensure interfaces and deliverables are clearly identified.
- Maintain responsibility for progress and productivity, identifying any required corrective action.
- Act as project-based discipline point of contact in communications and meetings with project team, customer, vendor/supplier, and subcontractor counterparts, and relevant agencies.
- Assist the Department Manager with recruiting, interviewing, hiring, and ensuring adequate staffing levels.
- Develop the Document Management Execution Plan and associated work instructions.
- Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management.
- Ensure project EDMS platform is set up to meet Client and McDermott technical requirements.
- Manage staffing plans and budgets for projects.
- Advise Project Management Team on Document Management issues and interface processes.
- Ensure seamless sharing of documentation across all project team members and locations.
- Act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc., on Document Management issues.
- Facilitate and expedite the timely flow of technical information amongst project team members and external parties via the EDMS.
- Prepare, review, and issue project reports on document status, including the Master Document Register.
- Supervise Document Management personnel on projects and provide feedback on personnel performance.
- Ensure proper EDMS training of all project personnel and Document Management personnel in Document Management procedures and systems.
- Assist in the establishment, maintenance, development, and improvement of Document Management processes, systems, and tools.
- Participate in and lead internal and external audits as required.
- Provide regular status reports to Project and Department Management on Project Document Management workload and issues.
- Ensure active and frequent engagement with MOPEX counterpart/s for the project.
- Deliver information required for handover and turnover in accordance with project contractual requirements.
- Archive project records.
- Provide lessons learned from project execution to Project Management and Department Management.
Requirements
- 15-20 years of experience in Document Management with a major contractor or consultant.
- Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe.
- Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project.
- Working knowledge of industry-utilized EDMS tools.
- Wide experience with technical activities, including onshore and offshore operations.
- Functional, business, industry, and leadership expertise.
- Ability to work as a team member as well as act as a team leader.
- Excellent organizational and time management skills.
- Detail-oriented, dependable, and willing to handle multiple priorities.
- Successful communication skills, business acumen, and decision-making capability.
Skills
- iDocs
- Document Control
- Electronic Database Management System (EDMS)
- MS Office
- Microsoft Word
- Microsoft Access
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Project
- Unifi
Location
- Remote
- Hybrid
Work Type
- Full-time
Experience Level
- Principal
- 15-20 years
Education Level
- Professional Degree
- Post-graduate Degree
- Bachelor’s Degree
About the Company
- Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide.
- They build long term relationships with clients and candidates based on mutual understanding of their targeted industry and a passion for excellence.
- Their goal is to quickly place qualified talent with the best suited employer.
- They have a genuine understanding of candidates and clients’ needs.
- They strive for positive outcomes for everyone, every time through dynamic and effective service.