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About the Role
The Fraunhofer Heinrich Hertz Institute HHI is a leading research institute in photonics, video coding, mobile and optical communication, and applied artificial intelligence. The Institute Leadership is establishing a dedicated Chief of Staff office to support strategic and operational business. This role serves as the closest point of contact for the Institute Leadership, integrating complex initiatives, providing strategic input, and ensuring detailed execution. The Chief of Staff will shape the institute's research agenda, manage leadership processes, orchestrate international relations and conference presence, and ensure leadership has the necessary information and opportunities to act. This position operates with the authority of the Institute Leadership across all departments and represents them as needed.
Responsibilities
- Support the Institute Leadership in developing and reviewing the institute strategy and research portfolio.
- Prepare strategy processes, leadership retreats, and position papers.
- Monitor technology, market, and political trends relevant to the institute's fields and present them to the leadership.
- Prepare and follow up on institute leadership meetings, including agendas, briefing documents, decision proposals, consolidated input, minutes, and systematic follow-up of resolutions and actions.
- Manage the critical short- and long-term priorities of the Institute Leadership, undertake special projects on their behalf, and act as an integrator between Institute Leadership, department heads, and administration.
- Serve as the central point of contact for the institute's international relations, partnership agreements, delegation trips, and the Institute Leadership's international agenda.
- Plan and orchestrate high-level visits from ministers, parliamentarians, industry leaders, international delegations, and committees, including program design, briefings, protocol, logistics, and follow-up.
- Coordinate the institute's corporate communications, developing it into a coherent function with a shared editorial and event calendar, consistent messaging, unified brand presence, and clear approval processes across press, web, social media, and publications.
- Coordinate the institute's presence at leading international trade fairs and conferences (e.g., MWC, IBC, NAB, OFC, and ECOC), covering stand planning, messaging, leadership appearances, and follow-up.
- Continuously monitor funding calls from federal and state ministries as well as EU programs and relevant political developments.
- Assess the relevance of funding opportunities and political developments for the institute, inform department heads, track deadlines and institute participation, and support the institute's positioning with ministries and funding agencies.
- Collect, consolidate, and verify the institute's key performance indicators (finances, personnel, projects, publications, patents, economic results, KPIs).
- Maintain the institute's fact base and management dashboard.
- Create reports, briefings, talking points, and presentations for the Institute Leadership, committees, funding agencies, and partners.
Requirements
- Ability to integrate complex initiatives across the entire institute.
- Strategic thinking with attention to detail.
- Ability to translate complex, interdisciplinary research into strategic priorities.
- Ability to translate Institute Leadership priorities into coordinated action and ensure decisions are implemented.
- Serve as a hub for the institute's international relations.
- Orchestrate the institute's presence at leading international trade fairs and conferences.
- Coordinate corporate communications.
- Develop a coherent communications function.
- Ensure consistent messaging and unified brand presence.
- Establish clear approval processes.
- Monitor funding calls and political developments.
- Assess relevance of funding opportunities and political developments.
- Inform department heads.
- Track deadlines and participation.
- Support positioning with ministries and funding agencies.
- Collect, consolidate, and verify KPIs.
- Maintain fact base and management dashboard.
- Create reports, briefings, talking points, and presentations.
Skills
- Strategic planning
- Operational execution
- Project integration
- Research agenda shaping
- Leadership process management
- International relations management
- Conference and trade fair orchestration
- Corporate communications coordination
- Brand management
- Funding application monitoring
- Policy monitoring
- Data analysis
- Reporting
- Presentation development
Location
- Berlin
Work Type
- Full-time
Experience Level
- Senior
About the Company
- Fraunhofer Heinrich Hertz Institute HHI in Berlin is one of the world's leading research institutes in photonics, video coding, mobile and optical communication, and applied artificial intelligence.
- Our researchers have co-developed video coding standards used on billions of devices, set world records in optical data transmission, and are shaping 6G, quantum communication, and trustworthy AI.
- We collaborate with leading technology companies, governments, and research partners globally.