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About the Role
The Team Assistant plays a critical role in enabling senior leaders to perform their roles efficiently by providing effective, proactive, and comprehensive administrative support. The Team Assistant may support multiple senior leaders, generally within one business area, and reports into one of those senior leaders.
Responsibilities
- Manage and prioritize diaries, ensuring alignment to business priorities with minimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
- Plan and manage travel, including the preparation of agendas for trips.
- Organize all logistics for meetings, conferences, and events while adhering to meeting policies and collaborating with internal/external parties.
- Liaise with external agencies and third parties on behalf of the senior leader.
- Manage expenses, handle invoices, and raise purchase orders related to the senior leader & team in a timely manner.
- Support with agenda planning for regular meetings.
- Support with internal and external communication on behalf of the senior leader.
- Support the onboarding of new team members, assist new starters, and handle movers and leavers, with input from HR.
- Act as a buddy to new starters in the team, guiding them through processes and systems.
- Take minutes during meetings if required.
- Liaise with HET EAs and other team assistants to ensure alignment on diaries & activities.
Requirements
- Proven track record in effective communication with senior stakeholders.
- Able to work at pace, navigate complexity, and solve problems.
- Able to build high-quality, high-impact relationships.
- Excellent communication skills, awareness of interdepartmental relationships and ways of working.
- Proactive, anticipating needs and requirements without prompting or guidance.
- Confidentiality, recognizing the level of stakeholder interaction within the role.
- Competent IT skills including advanced Microsoft Office application usage.
- Strong organizational and administration skills.
- Ability to prioritize workload, working with tight deadlines whilst maintaining an excellent eye for detail.
Skills
- Effective communication with senior stakeholders
- Working at pace
- Navigating complexity
- Problem-solving
- Relationship building
- Interdepartmental awareness
- Proactiveness
- Confidentiality
- Advanced Microsoft Office application usage
- Organizational skills
- Administration skills
- Prioritization
- Attention to detail
About the Company
- Haleon is a purpose-driven, world-class consumer company putting everyday health in the hands of millions.
- Our trusted portfolio of brands includes Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum®.
- We differentiate ourselves through a unique blend of deep human understanding and trusted science.
- Our Win as One strategy places our purpose – to deliver better everyday health with humanity – at the heart of everything we do.
- We foster an agile, performance-focused culture.
Equal Opportunity
- Haleon is committed to mobilizing our purpose in a way that represents the diverse consumers and communities who rely on our brands every day.
- We strive to create an inclusive culture where different backgrounds and views are valued and respected.
- We aim for Haleon to be a place where all employees feel they truly belong.
- Personal information shared during the application process is voluntary and used to meet regulatory obligations and support inclusion and belonging programs.
- Personal information provided will be kept confidential, used only for legitimate business purposes, and will never be used in making employment decisions.
- If you require a reasonable adjustment or accommodation to apply for a job at Haleon, please inform your recruiter.
- We will provide all reasonable adjustments to support you throughout the recruitment process and treat all information provided in confidence.