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About the Role
The Contract Support role requires close liaison with Contract Managers, Engineers and external contacts to process all paperwork, ensuring clients and sites receive a professional and accurate service. Reporting to the onsite Contract Manager.
Responsibilities
- Deal with day-to-day enquiries from the BGIS team and clients.
- Produce financial and statistical reports for the contract portfolio.
- Raise Work Orders for new contracts, jobs, and quotes.
- Raise Purchase Orders and place orders for engineers and sub-contractors.
- Complete all paperwork for monthly billing.
- Raise and close month PPMs for the team.
- Supervise all WIP for the Contract portfolio, ensuring invoices are produced in a timely manner.
- Ensure all client files are maintained accurately and kept up-to-date.
- Process timesheets, job sheets, and expenses weekly.
- Log holiday and sickness for team engineers.
- Perform day-to-day admin including photocopying and filing.
- Handle annual archiving of client files.
- Respond positively to internal and external customers through effective communication and personal accessibility, while optimising contract performance.
- Ensure all documentation regarding Health & Safety and Company Legislation is received from Sub-contractors.
- Maintain site sub-contractor records and the Log Book System.
- Process labour timesheets and engineers' holiday and sickness records.
- Produce statistical reports on a weekly and monthly basis.
- Process and pass for payment all supplier and sub-contractor invoices and deal with any queries.
- Take ownership of all tasks through to completion.
Requirements
- Must have experience working closely with Contract Managers and Engineers.
- Must have experience dealing with external contacts.
- Must have experience processing paperwork.
- Must have experience raising Work Orders.
- Must have experience raising Purchase Orders.
- Must have experience placing orders for engineers and sub-contractors.
- Must have experience completing paperwork for monthly billing.
- Must have experience raising and closing month PPMs.
- Must have experience supervising WIP.
- Must have experience maintaining client files.
- Must have experience processing timesheets, job sheets, and expenses.
- Must have experience logging holiday and sickness.
- Must have experience with day-to-day admin tasks.
- Must have experience with annual archiving.
- Must have experience ensuring documentation is received from Sub-contractors regarding Health & Safety and Company Legislation.
- Must have experience maintaining site sub-contractor records and Log Book System.
- Must have experience processing labour timesheets and engineers holiday and sickness records.
- Must have experience producing statistical reports.
- Must have experience processing and passing for payment supplier and sub-contractor invoices.
- Must have experience dealing with invoice queries.
- Must have experience taking ownership of tasks through to completion.
Skills
- Communication
- Administration
- Reporting
- Financial reporting
- Statistical reporting
- Purchase order processing
- Invoice processing
- Client file maintenance
- Time sheet processing
- Expense processing
- Health & Safety documentation
- Log book systems
Location
- Suffolk
Work Type
- Contract
Experience Level
- Not specified
Education Level
- Not specified
About the Company
- BGIS is a progressive company operating within the Engineering industry dealing with Electrical Mechanical related works for commercial properties.
- At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation.
- We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.
- We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!
Equal Opportunity
- BGIS is committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.
- We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!