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About the Role

The Junior School Co-ordinator supports the Principal, Vice Principal, and the Junior School office team on all administrative processes, procedures, and responsibilities to ensure the smooth functioning of the Junior School. The Co-ordinator provides exemplary administrative and customer support in a busy, nurturing environment and is able to easily switch from working with basic office routines to more complex administrative responsibilities over the course of the day. The Co-ordinator works in a procedural, consensus-building manner with faculty, students, parents, and staff in keeping with the school’s vision, mission, and values.

Responsibilities

Handles all Junior School reception responsibilities for half a day, including security, meeting and greeting students, parents, staff, and guests.
Oversees the Junior School student attendance.
Tracks student arrivals and departures during the school day and liaises with the division offices for attendance purposes.
Follows up on student attendance records and class attendance; monitors student sign-in and sign-out; tracks and inputs student absences, late arrivals, and early dismissals.
Resolves discrepancies in daily student attendance records by monitoring Unexcused Absences and Lates and Late Arrivals queries throughout the day, communicating with parents as needed.
Corresponds with parents, students, and staff inquiries in person and via email/phone.
Organizes event planning/briefs and Rendezvous Room bookings.
Coordinates all JS events (JS Coffee Mornings, Grand Pal’s day, Open House, Curriculum evenings, faculty meetings, concerts, Learning Conferences, JS Community events, etc.).
Orders student awards for end-of-year Chapels and Assemblies.
Coordinates with VP to update scripts for Final Assembly and Closing Chapels.
Coordinates calendars: setting appointments, correspondence, calendar preparation, pickAtime, invitations, and other administrative functions (i.e., managing GANTT chart entries).
Coordinates the JS report card process, including production and distribution of report cards and liaising with the Data Team.
Supports communication and information-sharing by creating and maintaining the weekly JS Staff Bulletin.
Reviews and edits the Junior School section of the Yearbook.
Supports ordering of classroom materials and furniture.
Provides day-to-day administrative support to the JS Principal and Vice Principal.
Makes travel arrangements for Principal and Vice Principal and coordinates with other divisions where applicable.
Manages expense and budget using Financial Edge NXT, and performs monthly Visa Reconciliation for Principal and Vice Principal.

Requirements

Administrative experience, preferably working in an educational setting.
Experience with and interest in working with children and their families.
Ability to work some evenings for school-related events such as Curriculum Nights, Student Conferences, Open Houses, and other community events.
Ability to multitask, prioritize, and work with interruptions and be responsive to the needs of the role in a timely manner.
A growth mindset of continuous improvement and learning.

Skills

Proficiency in Google Suite and Microsoft Office.
Strong writing, editing, and proofreading skills with an eye for detail and accuracy.
Excellent organizational and interpersonal skills.
Flexibility, team player, and problem-solving skills.

Location

Onsite

Work Type

Full-time
Permanent

Salary/Compensations

$60,000 - $65,000

Benefits

Extensive health and dental benefits package
Lunch provided every day
Use of on-site fitness center
Professional Learning opportunities

About the Company

For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world.
We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice.
Our strategic plan was launched in January 2023, and we are continuing to make progress on our collective commitment to inspire girls to be fearless and educate them to be the leaders the world needs.
At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills.
Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Equal Opportunity

BSS is committed to fostering an inclusive, diverse, and respectful environment.
We believe that diversity in our school fosters a rich, inclusive, and creative environment.
We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.
We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process.
If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca.
All information received in relation to accommodation will be kept confidential.
We thank all candidates for their applications; however, only those selected for an interview will be contacted.