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About the Role

This role supports the Head of North America Product and a small Investments Team, serving as a trusted partner to senior leaders by managing calendars, communication, and coordination. It involves organizing key meetings, events, travel, and providing project support within a dynamic investment organization, offering broad exposure and ownership.

Responsibilities

Proactively manage complex executive calendars, prioritize competing demands and coordinate schedules across internal and external stakeholders.
Plan and organize meetings, conferences, town halls, team offsites and other events, including logistics, materials, travel and follow-up activities.
Review and respond to emails on behalf of leaders, as appropriate, and identify items that require attention, decisions or follow-up.
Coordinate domestic and international travel arrangements and prepare accurate, timely expense reports and invoices.
Create and format presentations, communications and other business materials to support leadership and team priorities.
Support department operations, including employee recognition, timekeeping, budgets, invoices, supplies and related administrative processes.
Provide project and program support by researching questions, coordinating workstreams, tracking activities and responding to ad hoc requests.
Mentor and onboard administrative colleagues, provide guidance where appropriate and contribute to consistent administrative practices.
Provide back-up coverage for other administrative assistants and collaborate across the administrative community to maintain continuity of support.

Requirements

1 to 3 or more years of administrative or support experience, with demonstrated success managing multiple priorities in a fast-paced environment.
Experience of working in a corporate environment is preferred.
High school diploma or General Educational Development (GED) credential required; an associate or bachelor’s degree, or equivalent experience, is preferred.
Strong proficiency with Microsoft Outlook, Word, Excel and PowerPoint, as well as experience using expense, procurement and travel tools such as Concur and Ariba.
Excellent organizational and prioritization skills, with the ability to adapt quickly, anticipate needs and work effectively with minimal direction.
Sound judgment, discretion and professionalism when handling confidential or sensitive information.
Strong written and verbal communication, collaboration and problem-solving skills, with a service-oriented approach to supporting leaders and teams.
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

Skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Concur
Ariba
Organizational skills
Prioritization skills
Adaptability
Anticipating needs
Independent work
Judgment
Discretion
Professionalism
Confidential information handling
Written communication
Verbal communication
Collaboration
Problem-solving
Service-oriented approach

Location

New York

Work Type

In-Office Collaboration (at least four days per week)
Hybrid (one day per week from home)
Full-time

Experience Level

Senior

Education Level

High school diploma or GED
Associate or Bachelor's degree (preferred)
Equivalent experience

Salary/Compensations

$65,000 - $80,000 per year

Benefits

Vacation time
Sick time
401(k)
Health insurance
Dental insurance
Life insurance

About the Company

Columbia Threadneedle Investments offers growth and career opportunities across all businesses, intentionally built to help employees succeed.
The global team consists of 2,300 people with diverse capabilities, including over 550 investment professionals sharing global perspectives across major asset classes and markets.
Clients have access to a broad array of investment strategies and bespoke solutions.
The company has an unwavering focus on clients and a strong financial foundation, connecting its enterprise businesses: Ameriprise Financial, Columbia Threadneedle Investments, and RiverSource Insurance and Annuities.
Columbia Threadneedle is a people business, recognizing that success is due to talented individuals who bring diversity of thought, complementary skills, and capabilities.
The company is committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute, and realize their potential.

Equal Opportunity

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.
We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.