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About the Role

As Senior Administrative Assistant for North America Institutional, you will be a trusted partner to a dynamic team, helping the business operate efficiently and stay focused on client and commercial priorities. You will bring structure to meetings, travel and communications while supporting department initiatives and special projects. This role offers broad exposure, opportunities to influence how the team works and the ability to strengthen day-to-day execution across internal and external stakeholders. You will also have opportunities to guide other administrative professionals and grow your impact through sound judgment, discretion and proactive problem-solving.

Responsibilities

Proactively manage team calendars, prioritize competing requests and coordinate schedules across internal and external stakeholders.
Plan and deliver meetings, conferences, events and team offsites, including logistics, materials and travel coordination.
Review and respond to emails on behalf of leaders when appropriate, identify priorities and flag items requiring follow-up.
Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports and invoices.
Create and edit presentations, communications and other materials that support leadership and team priorities.
Support department operations, including recognition programs, timekeeping, budget coordination and supply management.
Provide project and program support by researching questions, coordinating activities and responding to ad hoc requests.
Onboard and mentor administrative team members and provide guidance or leadership to colleagues when needed.
Provide reliable back-up support for other administrative assistants to maintain continuity across the business.

Requirements

1 to 3 or more years of administrative or support experience, with experience working in a corporate environment preferred.
High school diploma or General Educational Development (GED) credential required; an associate or bachelor’s degree, or equivalent experience, is preferred.
Demonstrated ability to manage multiple priorities, adapt quickly and remain organized in a fast-paced environment.
Sound judgment and the ability to anticipate needs, solve problems and work effectively with minimal direction.
Clear, professional communication skills and the ability to collaborate effectively with internal and external stakeholders.
High level of discretion, professionalism and care when handling sensitive or confidential information.
Ability to support colleagues and contribute positively to a collaborative administrative team.
Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

Skills

Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Concur
Ariba

Location

Boston
New York

Work Type

In-Office Collaboration
Full-time

Experience Level

1 to 3 or more years of administrative or support experience

Education Level

High school diploma or General Educational Development (GED) credential
Associate or bachelor’s degree, or equivalent experience

Salary/Compensations

$65,000 - $80,000 per year

Benefits

Vacation time
Sick time
401(k)
Health insurance
Dental insurance
Life insurance

About the Company

Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.
We're intentionally built to help you succeed.
Our reach is expansive with a Columbia Threadneedle Investments global team of 2,300 people working together.
Our capability is diverse with more than 550 investment professionals sharing global perspectives across all major asset classes and markets.
Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.
Our unwavering focus on our clients and strong financial foundation connects each of our enterprise businesses — Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities.
Columbia Threadneedle is a people business, and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities.
We are committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

Equal Opportunity

Columbia Threadneedle is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.
We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.