Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against SOM's job description. Free.
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against SOM's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at SOM — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at SOM — free, in seconds.
About the Role
SOM is a collective committed to shaping a better future for clients, communities, and the planet. We aspire to create sustainable, impactful work through creative, interdisciplinary teams, valuing excellence, innovation, integrity, inclusivity, and collaboration.
Responsibilities
- Assist Senior Leadership and Project Managers with complex diary management and logistics.
- Manage and coordinate multiple calendars, both individual and team specific.
- Provide administrative support to Associate Principals and Associates, including scheduling meetings, preparing minutes, handling business correspondence, printing, and photocopying.
- Prepare all travel arrangements and documentation, including submitting visa applications when necessary.
- Schedule external meetings and assist with conference room setup, including food and beverage, video conferencing, and Zoom meetings.
- Independently identify, organize, and implement administrative projects within deadlines.
- Ensure architectural licenses are updated and accurate, and maintain AIA credits in coordination with the Licensure Department.
- Organize tasks by urgency and ensure efficient day-to-day operations.
- Perform support tasks such as timesheets, expense reports, and Excel workbooks.
- Dedicate necessary time beyond scheduled hours to meet business commitments, including handling last-minute requests.
- Prepare letters of invitation for visiting guests.
- Complete expense reporting and timesheets weekly.
- Maintain contact lists.
- Assist with the organization and coordination of client and staff events.
Requirements
- Completion of a four-year undergraduate degree or equivalent corporate experience.
- Minimum of 5 years of experience as an executive administrative professional or equivalent knowledge, skills, and abilities.
- Demonstrates highly proficient interpersonal, written, and communication skills.
- Possesses organizational and technical skills, with the ability to anticipate the needs of Senior Leadership.
- Sophisticated computer skills with experience in research and communication, database creation and management, contact management systems, and advanced Microsoft Office and Google Workspace.
Skills
- Diary management
- Logistics coordination
- Calendar management
- Meeting scheduling
- Meeting minute preparation
- Business correspondence
- Travel arrangements
- Visa application processing
- Conference room setup
- Video conferencing
- Zoom meetings
- Administrative project management
- Architectural license management
- AIA credit maintenance
- Task prioritization
- Timesheet completion
- Expense reporting
- Excel workbook creation
- Contact list maintenance
- Event coordination
- Interpersonal skills
- Written communication skills
- Organizational skills
- Technical skills
- Computer skills
- Research skills
- Database creation and management
- Contact management systems
- Microsoft Office proficiency
- Google Workspace proficiency
Experience Level
- Minimum of 5 years experience
Education Level
- Four-year undergraduate degree or equivalent corporate experience
About the Company
- SOM is a collective committed to shaping a better future for our clients, communities and planet.
- We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm.
- We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration.
- Success at SOM means valuing ideas, knowledge, product excellence, individual professionalism, team collaboration, and firm innovation.
- We have a history of making transformative contributions to the profession and our communities.
- We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.