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About the Role

The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success.

Responsibilities

Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, and answering calls.
May serve as a spokesperson and acts as a point of contact with vendors, partners, contractors, consultants, and clients.
Provides general administrative support.
Makes administrative decisions and takes action in CEO’s absence.
Engages in tasks that support the proper functioning of personal and professional life, including schedules, travel, and activities.
Arranges travel including flights, ground transportation, lodging, dining, and other activities.
Helps to coordinate functions, events, and other activities.
Purchases household supplies and groceries.
Maintains a digital rolodex and updates it when necessary.
Coordinates and effects mailings such as cards and invitations.
Plans and executes events and parties.
Researches and executes special projects.
Is responsible for "gifting" and delivery of gifts.
Creates files, spreadsheets, and other documentation of certain matters as necessary.
Prepares reports and other materials.
Manages healthcare reimbursement if necessary.
Runs errands.
Keeps CEO’s home organized and neat.
Assists with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls.
Takes care of household upkeep and maintenance.
Sources contractors and other personnel to resolve house/household repairs and develop new amenities.
Oversees repairs and new projects.
Manages daily/weekly upkeep of the home and its various components.
Handles bills.
Performs light housekeeping.
Provides pet (dog) care.
Performs other related duties as assigned/requested by employer.

Requirements

High school diploma, GED, or equivalent required.
Bachelor’s degree preferred.
Client services experience a plus.

Skills

Proven ability to manage a flexible schedule.
Always available, mobile, and open to travel.
Exemplary planning and time management skills.
Outstanding verbal and written communications skills.
Ability to interact with high profile clients and executives.
Adaptable.
Organized.
Detail-oriented.
Friendly/personable.
Discreet.
Problem solver/resourceful.
Excellent interpersonal skills.
Multitasker.
Self-starter/takes initiative.
Works well under pressure.
Positive attitude.
Highly communicative interpersonal skills.
Polite and professional communication.
Team-oriented.
Excellent customer service.

Education Level

High school diploma, GED, or equivalent required.
Bachelor’s degree preferred.

Salary/Compensations

Commensurate dependent upon experience, competencies, and qualifications.

About the Company

Neuro Alert is an Equal Opportunity Employer.

Equal Opportunity

Neuro Alert is an Equal Opportunity Employer.