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About the Role
This role manages end-to-end monthly payroll operations using WorkDay, ensuring timely and accurate processing, compliance with tax regulations, and effective stakeholder support. The position is a 12-month fixed-term contract.
Responsibilities
- Manage end-to-end monthly payroll operations using WorkDay, including data entry, processing, reconciliation, and month-end/year-end close procedures.
- Ensure timely and accurate PAYE/NI processing, HMRC RTI submission, NMW/NLW compliance checks, and engagement with HMRC on payroll-related matters.
- Manage payroll aspects of starters and leavers, including administration of enhanced leave arrangements.
- Distribute court order remittances and process all incoming HMRC notifications.
- Collate and process ad hoc payments including overtime, bonuses, and other variable pay.
- Ensure payroll variations remain up to date to include additions, deductions, and any variable pay issues.
- Assist with monthly pension administration and workplace benefits processes.
- Generate payroll reports, variance analysis, and management information.
- Respond to payroll queries within agreed SLAs and work closely with Finance and HR teams.
- Act as the primary contact with HMRC and other statutory bodies for payroll-related actions.
- Improve and update payroll processes, identify efficiencies, and manage ad hoc payroll projects.
- Support year-end payroll tax reporting including PSA coordination, P11D benefits-in-kind, and liaising with the tax manager and external advisers on international payroll tax obligations across UK, Australia, France, Japan Portugal and US entities.
Requirements
- Demonstrated proficiency with WorkDay payroll module (essential).
- Experience with global payroll and tax jurisdictions including managing external international payroll providers and advisors.
- Strong experience with full end-to-end monthly payroll processes including processing leavers and new starters.
- Solid knowledge of UK payroll administration, PAYE, National Insurance, and pension compliance.
- Experience with month-end and year-end payroll closures including reconciling payroll ledgers and managing payroll adjustments.
- Ability to work in a fast-paced environment with high attention to detail and take full ownership of work.
- Existing right to work in the UK.
Skills
- WorkDay payroll module
- Global payroll and tax jurisdictions
- International payroll providers and advisors
- End-to-end monthly payroll processes
- UK payroll administration
- PAYE
- National Insurance
- Pension compliance
- Month-end and year-end payroll closures
- Payroll ledger reconciliation
- Payroll adjustments
- HMRC RTI submission
- NMW/NLW compliance
- Court order remittances
- HMRC notifications
- Ad hoc payments processing
- Payroll variations
- Pension administration
- Workplace benefits processes
- Payroll reporting
- Variance analysis
- Management information generation
- Stakeholder support
- Regulatory liaison
- Process improvement
- PSA coordination
- P11D benefits-in-kind
- International payroll tax reporting (UK, Australia, France, Japan, Portugal, US)
Location
- London
Work Type
- Hybrid
- Full-time
- 12 months FTC
Experience Level
- Manager
Education Level
- CIPP (Chartered Institute of Personnel and Development Payroll) or equivalent payroll qualification (AAT, CIMA) – highly desirable
- WorkDay certification or accreditation
Salary/Compensations
- £50,000 - £60,000
Benefits
- Pension Scheme
- Discretionary Bonus Scheme
- Private Medical Insurance + Virtual GP
- Life Assurance
- Access to Furthr - a Climate Action app
- Free Mortgage Advice and Eye Tests
- Perks at Work - access to thousands of retail discounts
- 5% Flex Fund
- 26 days holiday
- Progressive Leave Policy
- Personal Learning Budget
- Home Office Budget
About the Company
- Kaluza is the Energy Intelligence Platform, turning energy complexity into seamless coordination.
- We help energy companies overcome today's challenges while accelerating the shift to a clean, electrified future.
- Leveraging Data, AI, and real-time decision-making we turn energy complexity into growth opportunities for our partners.
- By combining predictive algorithms with human-centred design, Kaluza makes clean energy dependable and affordable.
- With teams across Europe, North America, Asia and Australia, and a joint venture with Mitsubishi Corporation in Japan, we power leading companies including OVO, AGL and ENGIE, as well as innovators like Volvo and Volkswagen.
Equal Opportunity
- We want the best people.
- We’re keen to meet people from all walks of life — our view is that the more inclusive we are, the better our work will be.
- We want to build teams which represent a variety of experiences, perspectives and skills, and we recognise talent on the basis of merit and potential.