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About the Role
The Shipping Assistant supports the secure intake, handling, documentation, and movement of high-value string instruments and related property throughout the auction and sales lifecycle. This role coordinates domestic and international shipping, maintains accurate property records, and supports auction preparation and vault organization, playing a critical role in protecting assets and ensuring documentation accuracy.
Responsibilities
- Receive, unpack, and log incoming instruments and property, creating accurate intake and shipment records.
- Inspect items for shipping damage, photograph issues, and escalate concerns.
- Create and maintain property records, including labeling, documentation, and database entry.
- Prepare instruments and related materials for photography, storage, vetting, and auction display.
- Coordinate domestic and international shipping, including packing, documentation, customs declarations, and regulatory requirements.
- Prepare and manage import/export documentation.
- Track outbound shipments, follow up on shipping issues, and maintain shipment-out records.
- Respond to client and internal inquiries related to shipping and logistics.
- Support auction preparation, including vault and gallery organization, inventory tracking, and documentation management.
- Maintain shipping supplies, storage areas, humidification equipment, and shipping/receiving operations.
- Provide general operational support across the office.
Requirements
- 1+ years of experience in shipping, logistics, inventory management, art handling or other related field.
- Excellent verbal and written communication skills.
- Highly organized, detail-oriented, and ability to prioritize, multi-task, and deal with high-volume situations.
- Proficiency with Mac systems, Google Workspace and database or inventory systems.
- Must be able to lift 20 - 40 lbs.
- Experience with or an understanding of stringed instruments is a plus.
Skills
- Mac systems
- Google Workspace
- Database systems
- Inventory systems
- Shipping
- Logistics
- Inventory management
- Art handling
- Communication skills
- Organization skills
- Detail-oriented
- Prioritization
- Multi-tasking
- Problem-solving
Location
- New York
Work Type
- Full Time
Experience Level
- 1+ years of experience
Salary/Compensations
- $50,000 - $60,000 / year
Benefits
- Medical
- Dental & Vision
- Basic Life
- AD&D
- Disability
- 401(K) Program
About the Company
- Red Clover is a New Jersey based outsourced strategic Human Resources firm managing the recruitment process on behalf of a client.
- Tarisio is the leading international venue for fine instruments and bows. Launched in 1999, Tarisio revolutionized the market by combining first-class expertise, the efficiency of online bidding, and a firm commitment to ethics and professionalism. Our goal is to make buying and selling instruments increasingly accessible for musicians, patrons, dealers and collectors. We have offices in New York, London and Berlin, and conduct seven auctions per year as well as year round private sales of high value items, selling more than 3,000 fine instruments and bows annually to a truly global market.