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About the Role
AEA is seeking an experienced Staff Accountant, Accounts Payable to own AP and expense processing, ensuring invoices, credit card activity, payments, and accounting records are accurate, timely, and audit ready.
Responsibilities
- Review invoices and supporting documentation before entry into the accounting system, confirming the vendor, amount, date, service period, terms, mathematical accuracy, approvals, and appropriate accounting and grant coding as per budget.
- Analyze American Express statements and transaction feeds, match charges and credits to receipts and approvals, and record each transaction by the underlying vendor rather than as a consolidated American Express expense; apply the correct accounting and grant coding and resolve exceptions.
- Prepare and print checks, create ACH payment batches and process approved credit-card payments according to authorized schedules; confirm that invoices are approved, due and not previously paid.
- Enter or import approved check, ACH, and credit-card payments into the accounting system, apply them to the correct invoices or vendor balances, and retain payment-batch, remittance, and approval support.
- Maintain vendor master files, form W-9 documentation, payment instructions, and the AP aging; verify banking changes, reconcile vendor statements, and resolve credits, duplicate payments, stale checks and other exceptions.
- Reconcile the accounts payable subledger to the general ledger at month end; investigate differences and submit support for independent Deputy CFO/Controller review.
- Review month-end expense cut-off and prepare supported unrecorded liability, accrual, and prepaid expense schedules and entries for Deputy CFO/Controller review.
- Support grant and contract accounting by applying approved coding and preparing vendor and expense detail for reimbursement requests and funder reports, following guidance from Program management.
- Prepare annual Form 1099 vendor files and reconciliations, obtain missing tax documentation, and assist with filing and corrections.
- Maintain AP, payment, American Express, and expense procedures and support annual financial statement and single audit testing.
- Review allocation and update the allocation schedule assigned.
- Handle special projects or tasks assigned by the Deputy CFO/Controller or CFO.
Requirements
- Bachelor's degree in accounting, finance, or a related field, or equivalent experience.
- At least three years of accounts payable, expense or general accounting experience.
- Knowledge of accrual accounting, payment processing, and reconciliations.
- Strong Excel and accounting system skills.
- Disciplined follow-up.
- Must be able to legally work in the country where this position is located without visa sponsorship.
- Requires a COVID-19 vaccination and booster for all employees; proof of vaccination status is required upon hire unless a medical or religious exemption applies.
Skills
- Sage Intacct
- American Express expense management
- ACH payment processing
- Check payment processing
- Nonprofit grant accounting
- Government grant accounting
- Restricted funding
- Form 1099 reporting
- Annual audits
Location
- AEA EAST - BRONX, NY
- New York City (Bronx, NY office)
Work Type
- Hybrid work arrangement
Experience Level
- Experienced
Education Level
- Bachelor's degree in accounting, finance, or a related field, or equivalent experience
Salary/Compensations
- $75,000 - $85,000
Benefits
- Medical/dental/vision
- Commuter plan
- 401(k) w/ matching contribution
- Generous PTO
- Educational assistance
- Hybrid work arrangement
- Many development opportunities
About the Company
- Association for Energy Affordability (AEA) is a non-profit energy services and training organization dedicated to achieving energy efficiency in buildings in order to foster and maintain affordable and healthy housing and communities.
- AEA participates in a variety of federal, state, and local energy efficiency initiatives to improve existing buildings and support high-performance new construction projects.
- AEA is a national organization and leader in multifamily energy efficiency, with over 30 years of industry experience.
- We maintain an inclusive culture where everyone feels safe to contribute and help us innovate and encourage people from diverse backgrounds to apply to our open roles.
Equal Opportunity
- Applicants are considered for all positions without regard to race, color, creed, religion, age, national origin, immigration or citizenship status, gender, sexual orientation, gender identity, marital or partnership status, disability, military status, veteran status, or predisposing genetic characteristics.
- AEA does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated.
- Determinations on requests for reasonable accommodation will be made on a case-by-case basis.