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About the Role
Geotab is seeking a Proposal Specialist to join the RFX team. This role involves assisting with the development and management of proposals, bids, quotations, and government proposal responses for Geotab’s reselling partners and customers. The position requires coordinating proposal timelines, content collection, reviews, approvals, and submissions, as well as responding to questionnaires and navigating government procurement portals. The role also supports proposal-related projects and collaborates with internal teams to gather content.
Responsibilities
- Assist with the development and management of proposals, bids, quotations, and government proposal responses.
- Coordinate proposal timelines, requirements, content collection, reviews, approvals, and submissions.
- Respond to vendor and security questionnaires and other documents describing Geotab’s products and services.
- Navigate government procurement portals and ensure submissions meet all requirements and deadlines.
- Support proposal-related projects focused on improving processes, tools, resources, and deadlines.
- Collaborate with internal teams to gather accurate and relevant proposal content.
- Support Senior Proposal/RFP Managers on large opportunities.
- Assist with monthly reporting and other administrative tasks.
- Manage vendor profile and due diligence requests, security questionnaires and small-medium sized proposals.
- Manage the end-to-end RFP process including creating response templates, conducting kick-off calls, engaging SMEs, response writing, editing, proofreading, finalizing proposals, coordinating submissions, conducting debriefs, and updating Salesforce records.
- Communicate regularly with internal stakeholders to ensure clear timelines, deliverables and expectations are set.
- Utilize AI to create work efficiencies and tools to drive velocity.
- Assist other RFX team members leading proposals in a supporting role.
- Assist with the training of new hires/interns and maintenance of RFX Team Training Materials and Manuals.
- Contribute to RFX Team Projects, RFX content creation/refresh and update, and annual Team KPAs.
- Support the RFX Team’s content management process by updating and drafting content.
- Perform administrative tasks, contribute to the RFX Quarterly Report, and support the rest of the RFX team with tasks.
- Participate in strategic review exercises to assess the efficacy of Geotab’s RFX activities.
- Responsiveness outside core hours may be needed during critical periods.
Requirements
- At least five years of proposal support or proposal management experience.
- APMP certification or equivalent experience.
- Experience developing and submitting government proposal responses.
- Experience navigating government procurement portals.
- Experience supporting similar proposal development processes.
- Highly organized and detail-oriented.
- Comfortable managing multiple deadlines and collaborating with cross-functional teams.
- 3 - 5 years of required previous experience in sales operations, proposal management.
- Experience in sales operations/proposal management.
- Experience working within a technical, SaaS, or engineering organization.
- Proficient in using AI and quick to adapt to new technologies.
- Strong communication skills, especially with writing, proofreading, and editing.
- Self-motivated to learn, improve and share/receive feedback.
- High accuracy and meticulous attention to detail.
- Able to work well under pressure and respond to fast changing priorities and deadlines.
- Highly organized and able to manage multiple tasks and projects simultaneously.
- Strong interpersonal relationship building skills.
- Strong analytical skills with the ability to problem solve and make sound decisions.
- A strong team-player with the ability to engage with all levels of the organization.
- Technical competence using software programs, including Google Suite for business (Sheets, Docs, Slides), Adobe Professional, and various AI tools.
- Experience with CRM Tools (e.g. Salesforce) and other tools/systems (e.g. Jira, Loopio, etc.).
- Entrepreneurial mindset and comfortable in a flat organization.
Skills
- Proposal management
- Government proposal responses
- Government procurement portals
- Sales operations
- AI
- Writing
- Proofreading
- Editing
- Attention to detail
- Organization
- Interpersonal relationship building
- Analytical skills
- Problem solving
- Teamwork
- Google Suite (Sheets, Docs, Slides)
- Adobe Professional
- CRM Tools (Salesforce)
- Jira
- Loopio
Location
- Remote
Work Type
- Hybrid
- Full-time
Experience Level
- 5+ years
- 3-5 years
Education Level
- APMP certification or equivalent experience
Salary/Compensations
- $60,500—$72,000 CAD
Benefits
- Flex working arrangements
- Home office reimbursement program
- Baby bonus & parental leave top up program
- Online learning and networking opportunities
- Electric vehicle purchase incentive program
- Competitive medical and dental benefits
- Retirement savings program
About the Company
- Geotab is a global leader in IoT and connected transportation and certified “Great Place to Work™.”
- Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets.
- Geotab’s open platform and Geotab Marketplace®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets.
- Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes.
- Geotab offers various perks and benefits and other compensation components that an individual may be eligible for.
- At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work.
- We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business.
- We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together.
Equal Opportunity
- Geotab encourages applications from all qualified individuals.
- We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired.
- We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes.
- If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com.