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About the Role
McCarthy Tétrault is seeking a Legal Assistant in Business Law for their Toronto office. This role involves supporting lawyers with document revisions, file management, and openings/closings in a hybrid work environment.
Responsibilities
- Preparing, editing, formatting, printing, scanning, and revising correspondence, memoranda, large transaction documents, reports, forms, labels, and other printed material.
- Utilizing advanced PowerPoint skills to develop and revise diagrams and presentations.
- Coordinating and dispersing tasks to various resource groups such as Document Specialists, Administrative Clerks, and Billing Assistants.
- Proofreading documents for appropriate formatting, spelling, grammar, and clarity.
- Managing files, including opening new files, maintaining complex files, and utilizing filing and retrieval systems.
- Working with Records Management and Administrative Clerks to create, maintain, and store client files.
- Updating calendars for assigned lawyers, including meetings, appointments, due dates, and client-related activities.
- Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.
- Updating contact names and addresses in the client database.
- Coordinating client meetings and assisting with organizing practice group events.
- Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes.
- Receiving, handling, screening, and directing incoming calls; responding to routine inquiries; and taking messages.
- Working with Finance to coordinate new Client and Matter openings (KYC).
- Assisting with expense processing.
- Coordinating activities with functional area staff.
- Providing consistent backup support to absent assistants and supporting assistants managing multiple tasks or deadlines.
- Maintaining and updating job knowledge and technical skills.
- Performing other duties as assigned.
Requirements
- Minimum of 3 years of experience as a legal assistant doing transactional work, closing folders, supporting lawyers, and calendar management.
- In-depth knowledge of tax, business, and legal terminology.
- Strong attention to detail.
- Superior PowerPoint and word processing abilities.
- Excellent spelling, proofreading, and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational, and multi-tasking skills.
- Ability to work under pressure to meet important deadlines.
- Demonstrated skill in collaboration and ability to effectively function within a team setting.
- Ability to follow up on files and manage delays with minimal supervision.
- Proactively identify additional support needs.
- High level of discretion and confidentiality.
- Flexibility to occasionally work overtime.
Skills
- PowerPoint
- Word processing
- Proofreading
- Editing
- Time management
- Organization
- Multi-tasking
- Collaboration
Location
- Toronto
Work Type
- Hybrid
Experience Level
- Minimum 3 years of experience
Education Level
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
Salary/Compensations
- $60,000 - $80,000 annually
Benefits
- Outstanding benefits from day one
- Insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Competitive compensation
- Paid overtime
- Generous time off
- A day off to volunteer
- A day off for your birthday
About the Company
- McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world.
- Selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers.
- Earned the distinction of one of Canada’s Best Diversity Employers for the thirteenth consecutive year in 2025.
- Culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism.
- Embrace inclusion in all its forms.
- Provide the tools and opportunities to help people develop to their full potential.
- Commitment to professional development and growth opportunities.
- Supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement.
- Commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Equal Opportunity
- McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment.
- Please notify us if you require accommodation at any time during the recruitment process.